We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.
This is an exciting opportunity to provide executive administrative support to a high-level Executive.
The Executive Assistant (EA), Business operations and Healthcare Affordability, will directly support two members of the Aetna business operations leadership team. Aetna is a large-scale national payor and the healthcare business unit within CVS Health, one of the largest health service companies in the United States. The Business operations team is responsible for supporting the strategy and execution for each of the lines of business within Aetna inclusive of customer service, provider network management and clinical engagement.
Responsibilities:
- Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
- Arranges and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.
- Arrange travel and all accommodations including comprehensive and detailed itineraries.
- Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.
- Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff.
- Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
- Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.
- Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
- Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools.
- Edit presentations, agendas, spreadsheets, communications, databases, and reports.
- Prioritize and track deliverables, manage project timelines, deadlines and requests.
- Manage special projects as designated and assist other department members as necessary.
- Works appropriately with confidential information; always acts with discretion.
Required Qualifications:
- 10+ years administrative experience supporting senior leadership
- Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint
- Previous experience maintaining executive’s phone, calendar, work and travel schedules using Microsoft Outlook
Preferred Qualifications:
- Strong interpersonal skills, including professional phone manner and in-person presence.
- Ability to work with and maintain confidential information.
- Experience taking detailed notes and extracting action items.
- Ability to understand priorities and adjust meetings and content appropriately.
- Ability to work both independently and collaboratively.
Education:
Bachelor's degree or equivalent work experience required.
Anticipated Weekly Hours
40Time Type
Full timePay Range
The typical pay range for this role is:
$22.59 - $58.85This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
Great benefits for great people
We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.
Additional details about available benefits are provided during the application process and on Benefits Moments.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.
Skills Required
- 10+ years of administrative experience supporting senior leadership
- Proficiency with Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint
- Experience maintaining an executive's phone, calendar, work, and travel schedules using Microsoft Outlook
- Bachelor's degree or equivalent work experience
- Strong interpersonal skills, including professional phone manner and in-person presence
- Ability to work with and maintain confidential information
- Experience taking detailed notes and extracting action items
- Ability to understand priorities and adjust meetings and content appropriately
- Ability to work independently and collaboratively
CVS Health Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about CVS Health and has not been reviewed or approved by CVS Health.
-
Healthcare Strength — Health coverage includes medical, dental, and vision plans, plus no-cost preventive care and virtual primary and mental-health services. Wellness offerings extend to MinuteClinic programs, gym discounts, and multiple no-cost counseling sessions.
-
Wellbeing & Lifestyle Benefits — Wellbeing resources such as confidential counseling, 24/7 support, fitness programs, and employee discounts are presented as part of a broad package. Education assistance, tuition reimbursement, and options to earn certain degrees with no out-of-pocket tuition further enhance total rewards.
-
Retirement Support — Retirement programs include a 401(k) savings plan with possible employer matching and an employee stock purchase plan. Financial coaching and related tools are highlighted to support long-term financial security.
CVS Health Insights
What We Do
CVS Health is the leading health solutions company that delivers care in ways no one else can. We reach people in more ways and improve the health of communities across America through our local presence, digital channels and our nearly 300,000 dedicated colleagues – including more than 40,000 physicians, pharmacists, nurses and nurse practitioners. Wherever and whenever people need us, we help them with their health – whether that’s managing chronic diseases, staying compliant with their medications, or accessing affordable health and wellness services in the most convenient ways. We help people navigate the health care system – and their personal health care – by improving access, lowering costs and being a trusted partner for every meaningful moment of health. And we do it all with heart, each and every day.
