MAKE A DIFFERENCE
Are you looking for an opportunity to serve in a Christian organization with a Kingdom-building mission?
Shepherds College, dedicated to helping young adults with intellectual and developmental disabilities develop greater independence, is seeking an Executive Assistant to support our fundraising efforts. We believe that when you learn in an environment designed specifically for you, you thrive, and that's what our students get to experience every day.
BENEFITS
- Health, Dental, Vision, and Life Insurance
- Funded HSA
- 401(k) Plan with Match
- 6+ Weeks of PTO
- $1,000 Annual Completion Bonus
- Education Assistance Programs
- Free Telehealth and Employee Assistance Program
POSITION SUMMARY
The Executive Assistant will help build and sustain a community of partners who advance Shepherds’ vision by increasing the capacity of the Executive Vice President to focus on major-gift relationships and expansion fundraising. Through excellent organization, careful preparation, and dependable follow-through, you will provide executive support, coordinate special events and advancement projects, and take on selected expansion assignments.
This position can be part-time (30 hours) to full-time and structured as a hybrid role.
PRIMARY RESPONSIBILITIES
- Coordinate Executive Vice President calendar, travel, meetings, and preparation, prioritizing donor relationships and fundraising activity.
- Draft correspondence and coordinate donor follow-up, acknowledgments, and stewardship communications.
- Maintain accurate CRM records based on Executive Vice President updates, documenting interests, commitments, introductions, next steps, and follow-up dates.
- Coordinate preparation for advancement-related board and committee meetings, including scheduling, agendas, reports, presentations, and distribution of materials, and provide administrative secretary support for Shepherds Foundation, Inc. (SFI), including recording minutes, coordinating their review and approval, and maintaining official meeting records.
- Coordinate special events, campus visits, and other advancement activities from planning through follow-up.
- Research prospective individual, church, business, and foundation partners and summarize findings for Executive Vice President review.
- Work with the marketing and communications team to coordinate the communications cycle supporting the Executive Vice President role and expansion priorities, including marketing materials, social media, newsletters, bespoke presentations, and text messaging campaigns.
- Alignment with Shepherds’ Christian mission and a desire to help people with intellectual and developmental disabilities flourish.
- Experience in executive support, advancement operations, events, project coordination, or a related field.
- Exceptional organization, sound judgment, and initiative, with the ability to manage multiple priorities, anticipate needs, and adapt as priorities change.
- Strong written and interpersonal communication skills, discretion with confidential information, and comfort using CRM systems, project management tools, and standard office software.
- Availability for on-campus work at The Village, occasional evening and weekend events, and travel as needed.
Skills Required
- Alignment with Shepherds' Christian mission and desire to support people with intellectual and developmental disabilities
- Experience in executive support, advancement operations, events, project coordination, or a related field
- Exceptional organization, sound judgment, initiative, and ability to manage multiple priorities and changing priorities
- Strong written and interpersonal communication skills
- Ability to handle confidential information discreetly
- Comfort using CRM systems, project management tools, and standard office software
- Availability for on-campus work
- Availability for occasional evening and weekend events
- Ability to travel as needed
What We Do
Shepherds College is a Christ-centered, post-secondary college serving young adults with intellectual and developmental disabilities. Its three-year program combines personalized instruction, practical job training, life-skills development, and spiritual formation to help students build independence and pursue meaningful work. The college’s mission is to equip students with skills, support, confidence, and faith so they can live purposeful, dignified lives with Appropriate Independence.
