Position Summary
The Executive Assistant provides high-level administrative and operational support to Daybreak’s CEO and COO, helping manage schedules, coordinate priorities, and ensure key responsibilities and initiatives move forward efficiently. This role serves as a trusted partner to executive leadership by anticipating needs, facilitating communication, preparing executive materials, and supporting effective decision-making. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing competing priorities while maintaining professionalism, confidentiality, and sound judgment.
Duties and responsibilities
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Manage complex executive calendars, schedule meetings, and coordinate competing priorities.
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Coordinate domestic travel arrangements, prepare itineraries, and manage expense reporting.
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Prepare, edit, and format correspondence, presentations, reports, and meeting materials.
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Coordinate leadership meetings, prepare agendas, document action items, and follow up on deadlines.
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Serve as a professional point of contact for internal and external stakeholders.
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Handle confidential information and sensitive matters with discretion and sound judgment.
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Track executive commitments and support follow-through on strategic and operational initiatives.
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Maintain administrative records, manage office-related tasks, and support efficient daily operations.
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Anticipate executive needs, identify potential scheduling conflicts, and proactively resolve administrative challenges.
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Provide general administrative support and adapt to changing priorities to ensure leadership operates effectively.
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At least five years of experience as an Executive Assistant supporting C-suite or senior executives.
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Exceptional organizational, planning, and time-management skills.
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Strong written and verbal communication skills, with a polished and professional manner.
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Excellent judgment, discretion, and ability to handle sensitive information.
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Proficiency with Microsoft Office or Google Workspace and calendar-management tools.
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Ability to anticipate needs, work independently, and adapt to changing priorities.
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Strong attention to detail and a calm, solutions-oriented approach.
Skills Required
- At least five years of experience as an Executive Assistant supporting C-suite or senior executives
- Exceptional organizational, planning, and time-management skills
- Strong written and verbal communication skills with a polished and professional manner
- Excellent judgment, discretion, and ability to handle sensitive information
- Proficiency with Microsoft Office or Google Workspace and calendar-management tools
- Ability to anticipate needs, work independently, and adapt to changing priorities
- Strong attention to detail and a calm, solutions-oriented approach
What We Do
Daybreak is a Dayton-based nonprofit serving homeless and vulnerable youth and young adults across the Miami Valley. It provides emergency shelter, outreach, drop-in support, transitional and supportive housing, crisis response, education and job-readiness programs, mental-health counseling, and life-skills assistance. Its mission is to promote safety, stability, and well-being while helping young people move toward independence and a thriving future through holistic, person-centered services.
