The Role
Support a serial founder across three AI and automation companies and personal affairs. Manage complex calendars, inboxes, meeting preparation, business coordination, travel, vendors, reservations, household administration, and confidential communications. Build workflows, approval systems, and decision-making processes that reduce executive workload. Operate proactively during US Eastern Time business hours while responding to urgent off-hours needs.
Summary Generated by Built In
RYZ Labs is looking for a highly skilled Executive Assistant to join one of our clients’ teams. In this role, you will act as the Swiss Army knife and operational backbone behind a serial founder and executive sitting across three AI/automation companies and a busy personal life. Working with chief-of-staff instincts, you will manage both enterprise-level operations and personal logistics, seeing problems before they arise and owning outcomes from day one.
Qualifications:
• 3+ years supporting a founder, CEO, or high-growth startup executive, ideally in a fast-paced or multi-entity setup
• Exceptional written and spoken English with the ability to mirror the founder's voice seamlessly across executive communications
• High EQ and absolute discretion with non-negotiable confidentiality across sensitive legal, business, and personal matters
• Fluent across modern digital workspaces — Google Workspace, Slack, Notion, Linear, expense platforms, and concierge/travel tools — with active use of AI assistants to streamline workflows
• Available during US Eastern Time (ET) business hours, paired with high responsiveness for urgent off-hours needs (e.g., travel or time-sensitive asks)
• Proactive problem solver who builds clear approval systems, onboards quickly onto new software, and executes without waiting for instructions
Key Responsibilities:
• Own complex calendar operations across three separate business entities and personal schedules, eliminating conflicts and managing heavy multi-tool coordination
• Take charge of inbox triage across email and Slack, drafting responses, prioritizing urgent items, and communicating directly as the founder where authorized
• Drive meeting preparation and follow-through — compiling briefs beforehand, tracking action items after calls, and holding stakeholders accountable to commitments
• Coordinate key business logistics across board members, leadership, enterprise customers, recruitment candidates, and external legal, HR, and finance partners
• Manage end-to-end travel logistics for domestic, international, and multi-city itineraries, handling flights, accommodations, dining, and custom experiences
• Partner with concierge services and external vendors to conduct research, negotiate favorable pricing, and oversee executive reservations and gifts
• Oversee day-to-day personal administration, including household vendors, appointments, and support for family and close team members
• Establish and refine operational workflows and decision-making chains that systematically remove executive drag and allow the founder to focus on core ventures
Skills Required
- 3+ years supporting a founder, CEO, or high-growth startup executive
- Exceptional written and spoken English
- Ability to mirror the founder's voice in executive communications
- High emotional intelligence and discretion
- Confidentiality when handling sensitive legal, business, and personal matters
- Fluency with Google Workspace, Slack, Notion, Linear, expense platforms, and concierge/travel tools
- Active use of AI assistants to streamline workflows
- Availability during US Eastern Time business hours
- High responsiveness for urgent off-hours needs
- Proactive problem-solving and ability to execute independently
- Ability to build approval systems and onboard quickly onto new software
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The Company
What We Do
Where startups soar! We're not just building startups - we're crafting the future. From ideation to execution, we provide the blueprint for startup success. We specialize in nurturing startups from the ground up, and supercharging existing ones with our top-tier technical talent solutions. Join us at Ryz Labs, where we turn promising ideas into thriving businesses. Let's shape the future of innovation together!
