The Role
We are seeking a highly sophisticated, proactive, and resilient Executive Assistant to the CEO to provide comprehensive, high-level administrative, strategic, and personal support. This is a full-time, in-office position located at our corporate Bay Area headquarters. The ideal candidate functions as the ultimate gatekeeper, trusted partner, and operational anchor. You will be expected to keep up with our CEO who has a high work ethic.
Your Day to Day
C-Suite Calendar & Gatekeeping: Masterfully manage, optimize, and protect the CEO's corporate calendar across multiple shifting priorities, board commitments, and international time zones.
Executive Correspondence: Monitor, filter, and prioritize incoming corporate emails, calls, and mail; draft high-level correspondence, memos, and professional communications on behalf of the CEO.
Meeting & Presentation Prep: Coordinate executive meetings, capture precise minutes, track follow-up action items, and collaborate on corporate decks, briefs, and financial reviews.
Travel & Concierge Operations
End-to-End Itineraries: Architect flawless travel programs combining air & ground logistics, and hotel accommodations.
Real-Time Contingency: Maintain constant availability during travel windows to immediately resolve flight delays, cancellations, and immediate scheduling updates.
What Success Looks Like
Within 30 days, fully owns the CEO's calendar and inbox with clear, agreed priorities.
Every meeting has the right people, agenda and prep materials in place ahead of time.
Board meetings and leadership offsites run smoothly, with materials delivered on time.
Is trusted by the leadership team as the go-to person for the executive office.
Over time, builds processes that give the CEO back hours every week.
What You Bring
5-10 years of dedicated experience supporting a corporate CEO/founder.
Strict confidentiality: demonstrated history of handling hyper-sensitive financial, corporate and private information with total discretion and integrity.
Thrives in a fast-paced, high-pressure environment and maintains a calm, professional demeanor under stress, demonstrating high emotional intelligence and resilience when receiving direct, fast-moving feedback.
Tech adaptability: Expertise with Google Workspace, Word, Excel, PowerPoint, Slack, and specialized travel/expense management software.
AI adaptability: We are seeking a forward-thinking, tech-forward Executive Assistant who treats Artificial Intelligence as a strategic partner, not just a tool. In this role, you won't just manage schedules; you will leverage cutting-edge AI platforms to automate routine administrative tasks, optimize executive workflows, and multiply our leadership team's productivity.
Preferred Experience
Experience in enterprise B2B SaaS or construction technology.
Experience supporting a founder through a fundraise or board cycle.
Familiarity with CRM and expense management tools.
Benefits & Company Culture
Competitive Base Salary + Equity Package
Remote first culture (for most roles)
Comprehensive Health Insurance (Medical, Dental, Vision)
Home Office Stipend
Monthly allowance for cell phone and internet
Flexible PTO, generous company holiday policy, and unlimited sick days
Salary Range: $100,000.00 - $150,000.00 USD
Pay is based on a variety of factors such as location, skill level, qualifications, competencies, and overall experience.
Doxel is an equal opportunity employer and actively seeks diversity at our company. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Skills Required
- 5-10 years of dedicated experience supporting a corporate CEO or founder
- Demonstrated discretion and integrity handling highly confidential financial, corporate, and private information
- Ability to thrive in a fast-paced, high-pressure environment while maintaining a calm, professional demeanor
- High emotional intelligence and resilience when receiving direct, fast-moving feedback
- Expertise with Google Workspace, Word, Excel, PowerPoint, Slack, and specialized travel or expense management software
- Ability to use artificial intelligence platforms to automate administrative tasks and optimize executive workflows
- Experience in enterprise B2B SaaS or construction technology
- Experience supporting a founder through a fundraising or board cycle
- Familiarity with CRM and expense management tools
What We Do
Landing a construction project on schedule and on budget is a herculean task– different teams, different designs, every single time. With hundreds of thousands of variables changing everyday, optimizing construction outcomes has become a massive challenge. Doxel is here to change that. Doxel is an AI Powered Project Controls solution. By contextualizing vast amounts of disparate project data across site, BIM, schedule, and budget, Doxel empowers teams with an objective view of their project today and an accurate prediction of where it will be tomorrow. Leveraging machine generated and prioritized risk analysis, teams are guided to the right problems in order to stay ahead of cost overruns and schedule delays. Backed by Insight Partners and Andreessen Horowitz and with a growing team of technologists, creatives, and industry veterans, we're focused on helping customers realize the best outcomes on their construction projects.
