Flow Traders is seeking a highly capable, experienced and proactive Executive Assistant to support the Chief Executive Officer (CEO) at our Amsterdam HQ. In this pivotal role, you will provide high-level administrative and strategic support directly to the CEO, ensuring the seamless management of the CEO’s day-to-day activities and enabling the CEO to focus on key business priorities and strategic decision-making at a global level.
You will be a trusted partner to the CEO, taking full ownership of a complex and fast-moving schedule, coordinating a high volume of internal and external engagements, and anticipating needs before they arise. This role requires sound judgement, confidence, discretion and the ability to stay several steps ahead in a dynamic international environment.
What you will do
- Manage the CEO’s complex calendar, communications and international travel across multiple time zones
- Act as a trusted gatekeeper, prioritising competing demands and ensuring the CEO’s time is used effectively
- Coordinate senior-level meetings, business trips and roadshows, including agendas, itineraries, logistics and briefing materials
- Anticipate scheduling conflicts and changing priorities, proactively resolving issues and adjusting plans where needed
- Ensure the CEO is prepared for meetings by coordinating agendas, pre-reads, presentations and other relevant materials
- Act as a key liaison between the CEO, Management Board, internal teams and external stakeholders
- Handle confidential and sensitive information with a high level of discretion and professionalism
- Support board meetings, offsites and strategic or cross-functional projects
- Manage expenses, invoices and approvals accurately and efficiently
- Work closely with other Executive Assistants to provide seamless support and coverage
- Provide flexibility and responsiveness outside standard working hours when required
- A minimum of 5 years working experience as an Executive Assistant
- Extensive experience supporting a CEO, C-suite or Management Board executive, ideally in financial services, trading or another fast-paced international environment
- Exceptional calendar management, organisation and prioritisation skills, with experience managing complex schedules and international travel
- Highly proactive and solutions-oriented, with excellent judgement and the confidence to take initiative independently
- Strong interpersonal and communication skills, with the confidence to work with senior internal and external stakeholders
- High level of discretion, integrity and professionalism when handling confidential information
- Calm, adaptable and highly organised, with the ability to manage shifting priorities and work effectively under pressure
- Strong attention to detail, ownership and follow-through, with a collaborative and hands-on approach
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration and AI platforms (Claude, Copilot, SharePoint)
- Excellent written and verbal communication skills in English; additional languages are a plus
- Comfortable working 5 days a week in the office and working flexible hours
At Flow Traders, we create the conditions for hard‑working, high‑performing people to do their best work. From a thorough onboarding and ongoing access to Flow Academy, to latest technology and a collaborative, non‑hierarchical culture, we give you the tools, ownership, and support to move fast and drive outcomes. We keep a close‑knit, small‑company feel while offering competitive salary, annual discretionary profit share, and comprehensive benefits, so talent can grow here, and stay here. See our benefits below:
- Flow Academy and opportunities to attend domain-related conferences
- Daily catered lunch, great coffee, and a fully stocked kitchen and snack bar
- In-house Bar and Lounge with arcade, table tennis, billiards, and game consoles
- Company boat
- In-house gym and sessions with personal trainer
- Bi-weekly massages
- Annual company trip and a variety of events throughout the year, such as the New Years Event
- Global rotations across our offices worldwide
- and more
Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via-email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.
Skills Required
- Minimum 5 years of experience working as an Executive Assistant
- Extensive experience supporting a CEO, C-suite, or Management Board executive
- Experience managing complex schedules and international travel
- Exceptional calendar management, organization, and prioritization skills
- Proactive, solutions-oriented approach with strong independent judgment
- Strong interpersonal and communication skills
- Discretion, integrity, and professionalism when handling confidential information
- Ability to remain calm, adaptable, and organized under pressure
- Strong attention to detail, ownership, follow-through, and collaboration skills
- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Proficiency with collaboration and AI platforms, including Claude, Copilot, and SharePoint
- Excellent written and verbal English communication skills
- Comfort working five days per week in the office and flexible hours
- Experience in financial services, trading, or another fast-paced international environment
- Additional language skills
What We Do
Since 2004, Flow Traders has been a principal trading firm and one of the world’s largest liquidity providers, specialised in Exchange Traded Products (ETPs). Our headquarters in Amsterdam and offices in New York, Singapore, Hong Kong, Milan and Cluj accommodate more than 500 employees. Throughout the years, Flow Traders has received the industry’s recognition, winning numerous awards and has been listed as a company since 2015. Our non-hierarchical approach stimulates innovation and development. We value creative minds and out-of-the-box thinkers and challenge them to make full use of their capacities. Our demanding, high-paced environment continuously puts us to the test. Flow Traders fosters a strong team-oriented culture which rewards people for their contributions to the company as a whole rather than only in their direct area of responsibility. At Flow Traders, we focus on professional and personal development; we encourage our people to be the best at anything they do by offering the right training. On top of that, we have our private gym where our health coaches provide our people with the right personal sports programs. We invest in our hard working people, because they hold the key to our success.
