Executive Assistant

Whether you’re early in your career or an experienced professional seeking purpose‑driven work, BBAHC provides an opportunity to grow while serving a close‑knit community.

Join us and be part of a team where your work truly matters.

The Executive Assistant serves as a key administrative partner to the Vice President of Facilities and Support Services and provides administrative support to department managers throughout the division. This position plays a critical role in ensuring the efficient operation of Facilities Management and Support Services by coordinating communications, managing records and documentation, supporting regulatory and accreditation readiness activities, tracking projects and financial processes, and facilitating daily administrative operations.

The Executive Assistant serves as a central point of coordination for leadership, staff, vendors, contractors, and external stakeholders. Success in this role requires exceptional organizational skills, strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality. This position reports to the Vice President of Facilities Management & Support Services. 

• Provide executive-level administrative support to the Vice President of Facilities and Support Services and support department managers as assigned.
• Coordinate calendars, meetings, conferences, trainings, and special events.
• Prepare professional correspondence, reports, presentations, spreadsheets, and other business documents.
• Maintain organized electronic and hard-copy records, including regulatory, accreditation, and compliance documentation.
• Track project timelines, deadlines, deliverables, and administrative activities.
• Support quality improvement initiatives, audits, inspections, surveys, and operational reporting.
• Process and track purchase orders, invoices, and related financial documentation.
• Maintain department information systems and assist with work order management tracking and reporting.
• Coordinate travel arrangements, registrations, itineraries, approvals, and expense documentation.
• Monitor administrative processes and identify opportunities to improve workflow efficiency and operational effectiveness.
• Manage incoming and outgoing correspondence and departmental communications.
• Provide exceptional customer service to employees, patients, vendors, contractors, and community members.

• High school diploma or GED.
• Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Knowledge of office administration, records management, customer service principles, and professional business communications.
• Excellent organizational skills with the ability to prioritize multiple assignments and deadlines.
• Strong written, verbal, and virtual communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated problem-solving skills and the ability to work independently.
• Ability to learn and effectively utilize department-specific software systems.

• Associate degree in Business Administration, Healthcare Administration, Office Administration, or a related field.
• Two (2) years of progressively responsible administrative support experience.
• Experience supporting executive leadership or management staff.
• Previous experience with project coordination, compliance tracking, or records management.
• Experience training, mentoring, onboarding, or providing work direction to others.

This position is ideal for a highly organized professional who enjoys supporting leadership, coordinating complex administrative activities, and helping teams operate efficiently. You'll have the opportunity to work closely with organizational leaders, contribute to important projects and initiatives, and play a meaningful role in supporting the infrastructure and operations that help deliver healthcare throughout the Bristol Bay region.

Work is performed in a professional office environment with frequent interruptions and competing priorities. The position requires the ability to work independently, manage multiple assignments simultaneously, and adapt to changing operational needs. Occasional travel to remote village communities and other locations may be required to support meetings, projects, training activities, and departmental operations.

If you are a detail-oriented, service-focused professional who thrives in a collaborative environment and is committed to supporting excellence in healthcare operations, we encourage you to apply.

Join BBAHC and help support the people, programs, and services that strengthen healthcare across Bristol Bay.