Stevens Transport

Executive Assistant

Posted 6 Days Ago

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Dallas, TX, USA

In-Office

Senior level

Logistics

The Role

Provides high-level administrative and strategic support to senior executives by managing complex calendars, travel, communications, meetings, events, expenses, budgets, documentation, and action items. Coordinates cross-functional initiatives, maintains confidentiality and audit-ready records, supports compliance, and uses AI tools, Power BI, and Microsoft Office technologies to improve operational efficiency and generate executive insights.

Summary Generated by Built In

Department:

Administration

Job Description:

JOB DESCRIPTION: The Executive Assistant provides high-level administrative and strategic support to senior leadership in a fast-paced, dynamic environment. This role demands exceptional organizational skills, discretion, and the ability to anticipate needs to ensure seamless daily operations. As a key partner to the executive team, the Executive Assistant contributes to operational efficiency, supports digital transformation initiatives, and fosters alignment across departments.

Key Responsibilities

Calendar & Travel Management

Strategically manage complex calendars across multiple time zones.
Coordinate travel arrangements and prepare detailed itineraries.
Ensure timely scheduling and minimize conflicts.

Communication & Documentation

Draft and edit executive-level correspondence and reports.
Act as liaison between executives, internal teams, and external stakeholders.
Maintain confidentiality and professionalism in all communications.

Meeting & Event Coordination

Organize executive meetings, develop agendas, and track action items.
Plan and execute leadership events and company-wide initiatives.

Operational Support & AI Integration

Manage expense reports, purchase requests, and budget tracking.
Leverage AI tools to automate tasks and generate insights.
Maintain audit-ready documentation and ensure policy compliance.

QUALIFICATIONS:

Minimum Qualifications

Minimum 5 years’ experience supporting C-suite or senior executives.
Exceptional written and verbal communication skills.
Advanced proficiency in Microsoft Office Suite, Teams, and Power BI.
Strong organizational and time-management skills.
High level of professionalism, integrity, and emotional intelligence.
Experience with AI platforms.
Familiarity with LinkedIn, X, and Instagram.

Preferred Qualifications

Workday experience
Experience in transportation, logistics, or operations.
Ability to create executive dashboards and performance reports.
Proven success in event planning and project coordination.
Experience using AI tools for scheduling, writing, or data analysis

SKILLS AND ABILITIES:

Workday
AS400
MS365
Power BI
Excel
Executive Dashboards
AI tools
Organization
Discretion/confidentiality
Project coordination
Problem solving
Adaptability and flexibility
Written and oral communication
Attention to detail
Project Management
Calendar coordination
Travel management

Work Experience:

5+ years executive assistant experience in corporate environment

Workshift:

Education:

In compliance with Federal and State equal employment opportunity laws, qualified candidates are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job-related disability, or any other protected group status.