Position Summary: Witherite Law Group is seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to the Chief Information Officer and President. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a trusted partner, ensuring seamless day-to-day operations and contributing to the efficiency of our leadership team across Operations and IT functions.
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for CIO and President
- Prepare and edit correspondence, reports, presentations, and operational/IT documentation
- Handle confidential information with discretion and professionalism
- Assist in planning and executing operations and IT-related projects, events, and meetings
- Track and follow up on action items, deadlines, and deliverables for strategic initiatives
- Liaise with internal departments and external stakeholders on behalf of the executives
- Support technology and operational project management efforts, including vendor coordination
- Maintain organized filing systems and ensure timely document management
- Provide general administrative support including expense reporting and invoice processing
- Assist with data analysis, reporting, and IT resource coordination as needed
Qualifications:
- Bachelor’s degree preferred
- Minimum of 3 years of experience supporting senior executives
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with project management tools and IT systems is a plus
- Excellent written and verbal communication skills
- Proven ability to manage multiple tasks and priorities with a high level of accuracy
- Discretion and professionalism in handling sensitive information
- Strong organizational and time-management skills
- Experience in operations, IT, or technology-driven environments is highly desirable
Physical Requirements:
- Office environment with normal business hours necessary to satisfactorily perform job functions.
- Stationary Position – Must be able to remain in a stationary position up to 50% of the time.
- Move or Traverse – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc. May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
- Dexterity – constantly operates a computer and other office machinery such as a copy machine/printer.
- Move, Transport, Position, Put, Install, Remove - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs.
- Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
- Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer)
Benefits and Perks:
- Medical, dental, vision
- Company paid Life and AD&D Insurance
- Company Paid STD (with no waiting period)
- Voluntary LTD, Critical Illness, Accident, and Hospital Indemnity Coverage
- 401(k) with company contributions
- Paid Time Off
- Tuition Reimbursement
Disclaimer:Please note that this job description is subject to change with or without prior notice, and that reasonable accommodation may be requested to perform the essential functions of the job.
Skills Required
- Bachelor's degree
- At least 3 years of experience supporting senior executives
- Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and priorities accurately
- Discretion and professionalism when handling sensitive information
- Strong organizational and time-management skills
- Experience in operations, IT, or technology-driven environments
What We Do
KDC/ONE is a global product-development and manufacturing partner for leading beauty, personal-care, and home-care brands. It works with customers across ideation, formulation, design, packaging, production, and supply, offering either end-to-end services or targeted support within the product value chain. Its capabilities also serve pharmaceutical, natural-health, industrial, and medical categories, supported by a worldwide platform with integrated supply-chain and manufacturing infrastructure.
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