Executive Assistant

Purpose
This is not a traditional Executive Assistant role—it’s a high-impact partnership.  You'll optimize the CVO's time, manage high-level priorities, and proactively navigate the complexities of schedules, travel, and business commitments. You will ensure seamless communication, decision-making, and execution of key initiatives.
The ideal candidate embodies CID’s core values and thrives in a dynamic, fast-moving environment. This role requires emotional intelligence, discretion, and impeccable judgment, ensuring CVO's personal and professional worlds function effortlessly.
This position is located in office at our primary studio in Bonita Springs, Florida
Roles & Responsibilities

• Own CVO’s complex and ever-evolving calendar, ensuring high-priority work is protected and aligned with business objectives.
• Manage scheduling with a discerning eye, saying no when necessary and ensuring that every meeting serves a clear purpose.
• Prepare Jenn before every meeting by researching new clients, investors, and business partners, providing Jenn with critical insights, relevant briefs, research, and key talking points.
• Manage CVO expense reports, professional licensing renewals, and other administrative tasks in collaboration with CID’s finance processes.
• Balance Jenn’s role as business leader, creative entrepreneur, and mother, ensuring protected family time.
• Providing executive-level administrative partnership to assigned leaders (not just founders), including calendar management, meeting logistics, travel coordination, and preparation for high-impact internal and external engagements – like All Hands, Quarterly Leadership Meetings, etc.
• Full-service travel management—flights, hotels, cars, itineraries, restaurant reservations, and emergency travel troubleshooting. Research and select design-forward accommodations that align with CID’s hospitality aesthetic and brand.
• Serve as a trusted extension of Jenn in written and verbal communication, focusing on discretion, professionalism and relationship driven connection with key clients, investors, and stakeholders.
• Manage, track, and advance, Jenn’s key initiatives, ensuring follow-through.
• Act as a trusted thought partner, anticipating CVO and Integrator needs and providing solutions before problems arise.
• Partner with the Culture & Events Team on internal company experiences and events.
• Work very closely with Jenn’s other support professionals—this role requires collaboration, not ego.

• Forage | We embody a resourceful mindset, thoughtfully seeking inspiration, solutions, and opportunity while nurturing our connection to and appreciation for the natural world.
• Action | We are a high-performing, purpose-driven team that takes initiative, follows through, and executes with excellence.
• Positive | We lead with optimism and appreciation, believing in beneficial possibilities and bringing constructive energy to every challenge.
• Playful | We embrace levity, humor, and the power of play to unlock creativity and bring joy to our work.
• Authentic | We believe knowing ourselves allows us to show up with awareness, honesty, and alignment between our beliefs, words, and actions.
• Curious | We maintain an open mindset and a constant pursuit of becoming our best, fueled by a genuine joy for learning and growth.
• Team | We collaborate through trust and deep respect to accomplish our shared purpose. None of us are as strong as all of us.

• Bachelor’s Degree in Business Administration or Business Associates Degree with significant administrative experience or combination of education and experience.
• 7+ years of high-level Executive Assistant or Executive Business Partner experience.
• MUST have experience supporting a C-suite executive, founder, or entrepreneur in a fast-paced, high-growth environment.
• Deep knowledge of travel logistics, event planning, and high-touch service.
• Tech-savvy and AI-forward. Experience with Microsoft Office, Bluebeam, Salesforce, and AI-powered tools is a plus.
• Familiarity with EOS (Entrepreneurial Operating System) is a plus.
• Highly proficient in MS Office Suite (Excel, Word, PowerPoint).
• Exercise professionalism and confidentiality always.
• Interior Design Knowledge is a plus
• Demonstrated ability to manage priorities with strong organization, attention to detail, and follow-through while fostering collaboration and effective written and verbal communication.