The Role
Provides comprehensive administrative support to Principals and the CEO by managing calendars, correspondence, travel, meetings, presentations, reports, communications, and events. Acts as a liaison with clients and internal and external contacts, handles errands and administrative tasks, and promotes company culture and core values. Requires strong organization, confidentiality, communication, prioritization, multitasking, and Microsoft Office proficiency.
Summary Generated by Built In
Do you thrive in a dynamic environment, managing schedules, keeping everything (and everyone) running seamlessly? If you are a master organizer with a playful spirit and thoughtful touch, we have the perfect role for you!
At our firm, you’ll be the right hand to our lively and dynamic Principals and CEO —ensuring their world runs like clockwork.
WHAT YOU'LL DO
- Be the Glue: Keep schedules, meetings, and deadlines on point to ensure efficiency and provide direct administrative support to our Principals and CEO.
- Master the Inbox: Monitor, draft, and prepare correspondence that reflects the voice and vision of our Executives.
- Calendar Wizardry: Run business and personal appointments with finesse, ensuring everyone is where they need to be, when they need to be there.
- Travel Virtuoso: Research, book, and manage travel plans across the executive team, provide travel training to company, craft seamless itineraries that keep things moving smoothly.
- CID Ambassador: Research, produce reports, and update presentations/documents in preparation of internal/external meetings as needed. Attend events or meetings on behalf of CID as needed.
- Point Person: Be the friendly face and voice between our Principals and clients, teammates, and external contacts, fielding calls and requests with professionalism and warmth.
- Cultural Cheerleader: Keep the energy high and the vibe strong by living and promoting our Core Values every day.
- Event Extraordinaire: Support with company culture by partnering with our senior leadership team and culture and events specialist to offer creative ideas, plan, and execute high-touch, thoughtful company events.
- All-Around Dynamo: Handle administrative errands and tasks with a “no task too small” attitude, making life easier for the team.
- Foster a culture that promotes CID’s Core Values: APPACT
- Action: makes it happen, gets it done, decisive + driven
- Positive: great attitude, glass half-full + uplifting
- Playful: sense of humor, enjoyment + fun
- Authentic: genuine, trustworthy, honest + open to other’s authenticity
- Curious: love to learn, love to grow, love to teach + assume nothing
- Team: collaborative, there for others, caring, respectful + responsible
WHAT YOU BRING
- Bachelor’s Degree in Business Administration or Business Associates Degree with significant Administrative experience or combination of education and experience
- Proven work experience as an assistant
- Exercise professionalism and confidentiality always
- Highly proficient in MS Office Suite (Excel, Word, PowerPoint, Teams)
- Must be highly organized and able to provide information rapidly
- Exceptional time management skills combined with a decisive ability to strategically prioritize and multitask
- Excellent written and verbal communication skills
- Enjoy staying current and learning new technologies
- Manage effectively within tightly defined timelines
Skills Required
- Bachelor's degree in Business Administration, or an associate degree with significant administrative experience, or an equivalent combination of education and experience
- Proven work experience as an assistant
- Professionalism and confidentiality
- High proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Teams
- Strong organizational skills and ability to provide information rapidly
- Exceptional time management, prioritization, and multitasking skills
- Excellent written and verbal communication skills
- Willingness to stay current and learn new technologies
- Ability to manage effectively within tightly defined timelines
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The Company
What We Do
CID Design Group is a national creative design firm specializing in multifamily and hospitality interior design, branding, product design, and design forecasting. They focus on creating unique, memorable, and authentic environments and experiences that engage, elevate, and endure. Their work spans across the United States, Canada, the Caribbean, and Europe, aiming to create conscious design that nurtures well-being and sparks joy.
