Who we are…
At Cavista Technologies, we are redefining what it means to be a technology partner. We collaborate with organizations around the world to deliver custom-built software solutions that drive innovation, performance, and long-term value. Our team is diverse, passionate, and united by a shared mission to create technology that powers possibility. Our people are our greatest asset, and together we deliver results that matter.
We are looking for…
Cavista Technologies is seeking an experienced and innovative Executive Assistant to provide high-level administrative, scheduling, and coordination support to executive leadership, ensuring smooth day-to-day operations of the executive office.
What will you do…
- Uphold the highest standards of professionalism, discretion, and confidentiality in all interactions and communications.
- Provide comprehensive administrative and strategic support to senior executives, ensuring efficient management of priorities, schedules, and business activities.
- Manage executive calendars, appointments, meetings, and travel arrangements to maximize productivity and ensure effective time management.
- Prepare, review, and coordinate executive correspondence, reports, presentations, briefing materials, and other business documentation.
- Organize and facilitate executive and Board meetings, including agenda preparation, minute-taking, action tracking, and follow-up on key decisions.
- Serve as the primary liaison between the executive office and internal/external stakeholders, fostering strong professional relationships and effective communication.
- Coordinate logistics for meetings, conferences, business events, and travel, ensuring seamless execution and stakeholder satisfaction.
- Maintain accurate records, files, and confidential information in compliance with organizational policies, governance requirements, and data protection standards.
- Monitor and follow up on executive action items, projects, and strategic initiatives to ensure timely completion and achievement of objectives.
- Anticipate executive needs, proactively resolve issues, and recommend process improvements to enhance operational efficiency and business effectiveness.
Qualifications
What you bring...
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field (required for Senior Specialist level); OND/HND acceptable for Specialist level with relevant experience.
- Relevant administrative or executive-support certification is an advantage.
- 5+ years Prior experience supporting executives in a fast-paced, corporate or financial-services environment preferred.
- Exceptional organizational, planning, and time management skills with the ability to manage multiple priorities effectively.
- Proficiency in Microsoft Office 365 Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
- Strong verbal and written communication skills, with the ability to engage and influence diverse stakeholders.
- Demonstrated expertise in executive calendar management, travel coordination, and meeting administration.
- Ability to handle confidential and sensitive information with discretion, integrity, and professionalism.
- Strong problem-solving, decision-making, and stakeholder management capabilities in a fast-paced environment.
- High attention to detail, adaptability, and the ability to work under pressure while maintaining accuracy and quality.
Additional Information
What you will experience…
- A fast-paced, collaborative, and purpose-driven team environment that empowers you to thrive and grow.
- Opportunities to shape the voice of a global tech brand while working alongside innovative leaders.
- Professional development and leadership support to sharpen your expertise.
- Competitive compensation and a full suite of benefits, including health and wellness programs, and generous paid time off (vacation days, holidays, and birthday leave).
- A culture that values transparency, creativity, and continuous learning.
Skills Required
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field for Senior Specialist level
- OND/HND with relevant experience acceptable for Specialist level
- 5+ years of experience supporting executives in a fast-paced corporate or financial-services environment
- Proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, and Teams
- Exceptional organizational, planning, and time management skills
- Strong verbal and written communication skills
- Experience with executive calendar management, travel coordination, and meeting administration
- Ability to handle confidential and sensitive information with discretion and professionalism
- Strong problem-solving, decision-making, and stakeholder management capabilities
- High attention to detail, adaptability, and ability to work under pressure
- Relevant administrative or executive-support certification
What We Do
Your Exciting Opportunity For A Rewarding Career Operating in the United States, Nigeria, India and the Philippines, Cavista’s mission is to empower the world’s best technology solutions. Through world-class consultation, innovative IT solutions and personalized client services, Cavista increases operational efficiency for organizations of all sizes. We're seeking talented individuals interested in a challenging and rewarding career. We're looking for the best and brightest, the forward-thinkers and problem-solvers who want a chance to change the world. The Cavista Way Cavista is committed to treating every employee as an individual, respecting their dignity and recognizing their merit. Our work environment encourages innovation, thinking outside the box and being entrepreneurial in thoughts and actions. Employees are an integral part of the company’s success, and take pride in creating their own ideal work environment. Cavista operates from offices in Nigeria, India and the Philippines. Our Global Partner Cavista is a global partner of Axxess, the leading innovator in home healthcare technology around the world. With individuals from more than 40 countries, Axxess sets the standard for operational excellence in a diverse and inclusive environment. Fostering an award-winning culture that encourages success by meeting needs and solving challenges has been the key to its rapid growth since it was founded.
