Executive Assistant

STV is seeking a highly organized and proactive Executive Assistant to support our Construction Management Group in Mount Pleasant, WI. This is a high-visibility, client-facing role supporting executive leadership and project teams on large-scale, mission-critical projects.

The Executive Assistant serves as a trusted partner to leadership by managing executive communications, coordinating meetings and events, preparing professional documentation and presentations, and ensuring the office operates efficiently. The ideal candidate is an exceptional communicator who exercises sound judgment, thrives in a fast-paced environment, and seamlessly balances executive support with day-to-day operational responsibilities.

Responsibilities

Executive & Administrative Support

• Provide high-level administrative support to executive leadership and project teams.
• Prepare, edit, and distribute memos, correspondence, reports, presentations, meeting materials, and other business documents.
• Create polished PowerPoint presentations for executive meetings and client presentations.
• Manage calendars, coordinate meetings, and assist with scheduling across multiple stakeholders.
• Support project teams with administrative assignments, document management, and general office coordination.

Office Operations

• Serve as the front-facing representative of STV, delivering exceptional service to employees, clients, and visitors.
• Maintain office operations by ordering supplies, coordinating vendors, and ensuring the office environment remains organized and professional.
• Support promotional materials, proposals, graphics, and other business development efforts.
• Maintain organized records, documentation, and filing systems while ensuring confidentiality and accuracy.

Project & Client Coordination

• Assist with client communications and meeting coordination throughout the project lifecycle.
• Coordinate project logistics, meeting schedules, and follow-up communications.
• Support multiple projects simultaneously while maintaining accuracy, professionalism, and attention to detail.
• Collaborate with project managers and technical staff to ensure administrative needs are met efficiently.

Event Planning & Team Support

• Coordinate internal and external events, including Safety Week, VIP tours, client staff meetings, team meetings, and other site events.
• Manage meeting logistics, including conference rooms, catering, agendas, presentation materials, and attendee communications.
• Support leadership initiatives and special projects as assigned.

Qualifications

• Bachelor's degree in business administration or a related field, or an equivalent combination of education and experience.
• Minimum 5 years of executive assistant, administrative, office management, or related experience.
• Exceptional written and verbal communication skills with strong grammar and professional business writing abilities.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, time management, and multitasking skills with the ability to manage multiple priorities simultaneously.
• Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality.
• Positive, adaptable, and customer-focused with the ability to thrive in a fast-paced environment.
• Strong attention to detail and commitment to delivering high-quality work.

Compensation Range:

STV offers the following benefits • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) • Disability insurance • Life Insurance and Accidental Death & Dismemberment • 401(k) Plan • Retirement Counseling • Employee Assistance Program • Paid Time Off (starting at 16 days) • Paid Holidays (9 days) • Back-Up Dependent Care (up to 10 days per year) • Parental Leave (up to 80 hours) • Continuing Education Program • Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

Not sure this role is the perfect match? We encourage you to apply if STV’s work and values resonate with you. We know great candidates don’t always meet every qualification, and research shows women and people of color are less likely to apply unless they do. At STV, we believe strong talent comes from a wide range of backgrounds, and your skills and experience may align with this or another opportunity as we continue to grow.