Executive Assistant

Advertisement Closes:

07/20/2026 12:00 AM

Pay Grade:

Grade 13

Salary:

$25.63 - $31.87 Hourly

Time Type:

Full time

Health Department:

North Central District Health Department

Summary:

Works directly with the Clinical Operations Director to support all aspects of the daily routine, exercising discretion in managing the Director's calendar, coordinating meeting preparation and administrative demands of the Director. Determines the priority of matters requiring the Director's attention, redirecting issues to appropriate staff or handling them personally as circumstances warrant. Keeps the Director advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Serves as a liaison between the Clinical Operations Director, staff and the public, including receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Greets visitors, manages inbound calls and must be able to precisely record, transcribe and dispense detailed minutes of meetings.
Creates, edits, reviews and proofreads documents using PowerPoint, Excel, and Word. Composes letters and correspondence as needed. Provides technical assistance during conference calls and presentations. Maintains the filing system and ensures accurate, timely completion of routine daily, weekly and monthly tasks assigned. Handles sensitive information with professionalism and integrity while communicating openly and often among team members.
Performs additional and/or alternative duties supporting the Director of Human Resources in areas of recruitment, staffing, onboarding and routine administrative tasks.
Performs additional duties as assigned for other Executive Staff, Leadership Team members and departments, including emergency preparedness and response activities. Responsibilities may change based on operational needs.

If you have any questions or would like any more information about this job posting please contact Brian Simmons at [email protected].

Description:

CHARACTERISTICS OF THE CLASSCHARACTERISTICS OF A CLASS: ARE GENERAL STATEMENTS INDICATING THE LEVEL OF RESPONSIBILITY AND DISCRETION OF POSITIONS IN THAT JOB CLASSIFICATION. 

• Exercises independent judgment and initiative in the completion of complex and comprehensive work assignments. Performs a variety of highly skilled office administrative duties.

MINIMUM REQUIREMENTS: MINIMUM REQUIREMENTS ARE COMPREHENSIVE STATEMENTS OF THE MINIMUM BACKGROUND AS TO EDUCATION, EXPERIENCE, AND OTHER QUALIFICATIONS WHICH WILL BE REQUIRED IN ALL CASES AS EVIDENCE OF AN APPOINTEE'S ABILITY TO PERFORM THE WORK PROPERLY.EDUCATION:

• High School Diploma or GED.

EXPERIENCE:

• Two (2) years of secretarial, clerical or general office duties.

SUBSTITUTION CLAUSE EDUCATION:

• (None)

EXPERIENCE:

• Education and training in Public Administration, Business Administration, Accounting, Human Resources, Public health, Community Health or closely related field may substitute for the required experience on a year for year basis.

SPECIAL REQUIREMENTS: (AGE, LICENSURE, REGULATION, ETC.)

• (None)

POST EMPLOYMENT REQUIREMENTS: EMPLOYEES IN THIS CLASS WILL BE REQUIRED TO OBTAIN CREDENTIALS OUTLINED BELOW WITHIN A REASONABLE TIME, OR IF EMPLOYEES POSSESS SUCH CREDENTIALS AT THE TIME OF HIRE THEY WILL BE REQUIRED TO MAINTAIN THOSE CREDENTIALS SO LONG AS THEY ARE EMPLOYED IN THIS CAPACITY.

• (None)

EXAMPLES OF DUTIES OR RESPONSIBILITIES OF THE CLASSIFICATION: EXAMPLES OF DUTIES OR RESPONSIBILITIES ARE NOT TO BE CONSTRUED AS DESCRIBING WHAT THE DUTIES OR RESPONSIBILITIES OF ANY POSITION SHALL BE AND ARE NOT TO BE CONSTRUED AS LIMITING THE APPOINTING AUTHORITY'S ABILITY TO ADD TO, OR OTHERWISE ALTER THE DUTIES AND RESPONSIBILITIES OF A POSITION.

• Completes form letters and composes routine and confidential correspondence, records and distributes incoming mail and assures uniformity of office correspondence, answer phones and inquiries from callers, maintains supervisor’s calendar and serves as a contact for them, schedules meetings, minute taker, gathers narrative and statistical data, forms documentation from a wide variety of sources, maintains filing systems, may keep a budget, posting all authorizations and expenditures and keeping supervisor advised of balance and establishes and maintains various office files under moderate supervision. Compiles and creates forms, reports, and gathers data materials for management, and submits recommendations to supervisor, assists in preparing and monitoring the departmental budget gathering complex materials.

TYPICAL WORKING CONDITIONS AND UNIQUE PHYSICAL REQUIREMENTS: INCUMBENTS IN THIS CLASSIFICATION WILL TYPICALLY PERFORM THEIR PRIMARY JOB DUTIES UNDER THESE CONDITIONS. THESE CONDITIONS MAY CHANGE ON OCCASION IN PERFORMING THE DUTIES OF AN INDIVIDUAL POSITION.

• Work typically is spent inside the office.

ADDITIONAL REQUIREMENTS:

• Applicants and employees in this classification may be required to submit to a drug screening test and background check according to the agency’s policies.

DATE CLASS ESTABLISHED: 07-01-2006DATE OF LAST REVISION: 10-03-2022

THE LOCAL HEALTH DEPARTMENTS DO NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX, AGE, DISABILITY, SEXUAL ORIENTATION, GENDER IDENTITY, ANCESTRY OR VETERAN STATUS. REASONABLE ACCOMMODATIONS ARE PROVIDED UPON REQUEST.

An Equal Opportunity Employer M/F/D