Whip Around is a growing SaaS company and emerging leader in the fleet technology arena. With employees across the United States and New Zealand, our product helps fleet operators easily manage the maintenance and inspections of their vehicles. Taking the industry through a digital transformation, Whip Around is quickly becoming the software platform of choice for business owners, fleet managers and drivers
We are seeking a self-starter, hit-the-ground-running, experienced Executive Assistant to join Whip Around on a temporary basis as a 2 month parental leave cover.
The role of Executive Assistant to the Chief Executive Officer is essential to the business as Whip Around continues to grow. The successful candidate in this role will ensure a seamless operating cadence, handling administrative tasks and improving business productivity to allow the CEO to focus on more strategic, leadership elements of the business. They will also have strong communications skills building and maintaining relationships with internal and external stakeholders.
What your day to day will look like:
- Managing information flow in a timely and accurate manner
- Act as point of contact among the CEO and employees, external partners, investors and Board members
- Format information for internal and external communication - emails, letters, presentations, reports
- Organize travel arrangements for the CEO including international and domestic travel
- Full management of the CEOs calendar and set up of meetings
- Preparation of expense reimbursements and reports
- Preparing and circulating quarterly updates to investors
- Preparing and collating Board reports
- Managing an internal communications calendar for business updates - end of quarter Town Halls, Company All ins etc
- Assisting with organising gifts for staff/customers
- Any other administrative duties as deemed necessary by the CEO or COO.
Experience:
- High proficiency with Gmail, Gcal, and all G Suite products (there will be a skills test)
- Prior use of Slack, Zoom, Microsoft Office
- Experienced working in a fast paced environment
- Self starter, requiring little guidance and able to work in ambiguity
- Used to working with highly confidential information
- High level of attention to detail is critical
- Stakeholder management
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What We Do
Whip Around is an award winning, easy to use fleet maintenance software company that connects drivers, mechanics and fleet managers to improve the uptime of vehicles and equipment. Founded in 2016, we are on a mission to keep the world’s fleets moving. We are committed to living and breathing our core values everyday. Our values are at the forefront of everything we do and are what is driving our success forward. Be the Best You We aim to be consistently better through accountability and positivity. Be the Driver We put ourselves in the drivers seat. We drive change through constant innovation and we are driven to succeed. Provide Clarity We use simple technology, transparent communication and focus on the essentials. Manaakitanga We embrace diversity, we do our part for the community and value each other. Don't Drop the Trophy Celebrate successes and don't lose focus. We have a winner's mindset. We have a great team culture and are always on the look out for our next Whip Arounder! Whip Around’s career pages can be found here: https://apply.workable.com/whiparound/?lng=en
