At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.
Job Description:
The Executive Assistant provides comprehensive administrative support to the assigned executive(s) and work group. This role performs a variety of routine and non-routine administrative, clerical, data collection, and reporting tasks in accordance with established procedures. The Executive Assistant works under the direction of a supervisor or manager, particularly on complex or non-routine assignments, and plays a key role in ensuring the smooth operation of day-to-day activities.
Key ResponsibilitiesAdministrative & Clerical Support
- Prepare, edit, and format correspondence, presentations, spreadsheets, and reports, including narrative-style documents and graphical summaries.
- Answer and route telephone calls; take and relay messages in a professional and timely manner.
- Receive, sort, and distribute mail and other incoming communications.
- Draft routine correspondence and reports that do not require the direct attention of the supervisor.
Data Management & Reporting
- Collect, review, and consolidate statistics and general data into established reports for use within and outside the unit.
- Develop new reports or revise existing reports as directed (in spreadsheet, graphical, or narrative formats).
- Verify data accuracy, including reconciling supplier invoices against file copies and other documentation.
- Distribute reports as directed by the immediate supervisor.
Timekeeping & Attendance
- Review employee time reports to verify accuracy of hours worked and Job#/WBS charges.
- Follow up on discrepancies and ensure timely processing of corrections.
- Track paid-time-off (PTO) hours and maintain schedules of planned absences.
Employee & Resource Records
- Maintain employee directories and related data for staff assigned to the unit, including company resumes and role changes.
- Establish and maintain records of equipment, including service logs and maintenance dates.
- Initiate service requests for office equipment as needed.
Budget & Operational Support
- Assist in gathering basic data for preparation of the unit’s overhead budget.
- Prepare recurring budget-related reports as directed.
- Produce preliminary reconciliations and support financial tracking activities.
Facilities & Space Coordination
- Coordinate physical space requirements for the unit, including seating plans and workspace allocations.
- Initiate requests for PCs, telephones, and other office equipment for new or transferring staff.
- Update the Corporate Directory and related systems to reflect staffing and location changes.
HR & Staffing Support
- Work closely with the immediate supervisor to monitor the timeliness of performance appraisals.
- Prepare documents related to personnel actions (e.g., promotions, transfers, and other HR-related changes) as directed.
- Gather information and periodically prepare occupancy or staffing reports by project or unit.
Other Duties
- Provide direction to lower-level clerical/administrative employees as needed.
- Perform other related responsibilities appropriate to the role and unit requirements.
Supervision Received:
- Reports to a Supervisor or Manager.
Supervision Given:
- Provides day-to-day guidance and direction to lower-level clerical/administrative staff (no formal management responsibility).
Internal Contacts:
- All employees within the assigned work group and/or project teams.
External Contacts:
- Clients, suppliers, and government agencies, as directed by the supervisor or manager.
- High school diploma or equivalent required.
- 6 years of progressive administrative or executive assistant experience, preferably in a fast-paced, professional office environment.
- Proficiency in MS Office Suite, with strong skills in Microsoft Word, PowerPoint, and Excel.
- Ability to analyze and refine operating practices to improve workflow and efficiency.
- Strong attention to detail and accuracy in documentation and reporting.
- Exceptional oral and written communication skills.
- Superior organizational skills, with proven ability to manage multiple priorities and meet deadlines.
- Demonstrated ability to work independently while maintaining effective collaboration with team members and leadership.
We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
Skills Required
- High school diploma or equivalent
- 6 years of progressive administrative or executive assistant experience
- Proficiency in Microsoft Office Suite, including Word, PowerPoint, and Excel
- Strong oral and written communication skills
- Strong organizational skills and ability to manage multiple priorities and deadlines
- Ability to work independently and collaborate effectively with leadership and team members
Parsons Corporation Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Parsons Corporation and has not been reviewed or approved by Parsons Corporation.
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Retirement Support — Retirement programs are framed as a major value driver, with an ESOP alongside a 401(k) match and additional stock-purchase options contributing meaningfully to total rewards. This structure is positioned as especially attractive for employees who value long-term wealth-building over immediate cash.
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Healthcare Strength — Health coverage is described as broad and choice-rich, with multiple plan types (PPO, HDHP, and some HMO networks) plus dental, vision, EAP, and wellness resources. The availability of different plan designs and national-carrier coverage supports varied employee needs.
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Leave & Time Off Breadth — Time-off offerings are portrayed as competitive, including PTO, holidays, flexible schedules such as a 9/80 option for eligible roles, and floating holidays in the U.S. Paid parental leave of 160 hours is also highlighted as a meaningful component of the overall package.
Parsons Corporation Insights
What We Do
Parsons is a digitally enabled solutions provider with a focus on making the world safer, smarter, healthier, more sustainable, and more connected. Founded in 1944, Parsons primarily serves the defense, security, and infrastructure markets. Uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services, the corporation delivers state-of-the-art solutions to federal, regional, and local government agencies as well as to private industrial customers worldwide. Parsons has a reputation for inclusion and diversity and has been named to the Ethisphere Institute’s list of World’s Most Ethical Companies for 10 consecutive years. Parsons facilitates a culture of innovation by encouraging collaboration among its employees and providing opportunities for career growth. With offices around the globe, people of varied talents and backgrounds, and a wide range of exciting projects, the possibilities at Parsons are endless. For more about Parsons, visit www.parsons.com. Mission: Delivering innovative infrastructure, defense, and security solutions to enable a more sustainable, safer, smarter, and more connected world.
