Salary: Competitive
Location: 59C, I.C.E Road, Off Wire Road, Use, Benin City, Edo State
Work Mode: On-site, Full-Time | 9:00 AM – 5:00 PM, Monday – Friday
About SafeBox Solutions
SafeBox Solutions is a fast-growing, purpose-driven company headquartered in Benin City, Edo State, delivering secure and innovative solutions across our business verticals. Our work is built on integrity, precision, and operational excellence. As we scale, we're looking for a sharp, proactive Executive Assistant & Project Coordinator who can keep pace with our CEO and help drive seamless execution at the highest level of the organisation.
Why This Role Matters
This role puts you at the heart of the decisions that make a company run. You'll have direct, daily exposure to executive decision-making, see how strategy translates into execution, and work closely enough with leadership to shape how the office runs. For someone who is organised, discreet, and energised by a fast pace, this role is a launchpad to bigger operational and leadership responsibility.
About the Role
The Executive Assistant & Project Coordinator will serve as the CEO's right hand, managing schedules, coordinating cross-functional projects, handling correspondence, and ensuring the executive office runs with precision and discretion. This is a high-trust, high-impact role that calls for exceptional organisational ability, strong communication skills, and the confidence to act independently when required.
What You'll Do
Manage the CEO's calendar, scheduling meetings, appointments, and travel with precision
Screen, draft, and manage executive correspondence, including emails, memos, and official communications
Coordinate cross-functional projects, track deadlines, and follow up with internal teams to ensure timely execution
Prepare high-quality reports, presentations, and briefing documents for executive meetings
Organise and minute executive meetings, ensuring action items are tracked and completed
Handle confidential information, documents, and communications with absolute discretion
Liaise with internal departments, external partners, and stakeholders on behalf of the CEO
Manage executive office logistics and support day-to-day operational activities as needed
What We're Looking For
Education & Experience
B.Sc or HND in Business Administration, Public Administration, Mass Communication, or a related field.
2–5 years of relevant experience in an executive assistant, administrative, or project coordination role.
At least 1 year of experience in project management
Prior experience supporting C-suite or senior leadership strongly preferred.
Demonstrated track record managing complex schedules and cross-functional projects.
Must reside in Benin City, Edo State, Nigeria.
Nice to Have
Certification in Project Management (PMP, CAPM), Administration, or equivalent
Skills & Competencies
Exceptional organisational and time-management skills with a strong sense of priorities
Outstanding written and verbal communication able to draft professional documents independently
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
Competence with scheduling and project tools such as Trello, Asana, or ClickUp
Adept at vibe coding and rapid AI-assisted prototyping
High emotional intelligence, able to handle sensitive matters with tact and professionalism
Strong multitasking ability with a calm, structured approach under pressure
Proactive mindset that anticipates needs and acts before being asked
Unwavering confidentiality, integrity, and professional discretion
What We Offer
Direct exposure to executive leadership and strategic decision-making.
A dynamic, fast-paced environment where your contributions have real, visible impact.
Competitive compensation, commensurate with experience.
24/7 Power and Data at work.
Structured professional development and mentorship from senior leadership
A collaborative, forward-thinking team culture
Compensation: Competitive, commensurate with experience
SafeBox Solutions is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive workplace for all.
Skills Required
- B.Sc. or HND in Business Administration, Public Administration, Mass Communication, or a related field
- 2-5 years of relevant experience in an executive assistant, administrative, or project coordination role
- At least 1 year of project management experience
- Prior experience supporting C-suite or senior leadership
- Demonstrated experience managing complex schedules and cross-functional projects
- Must reside in Benin City, Edo State, Nigeria
- Proficiency in Microsoft Office Suite and Google Workspace
- Competence with Trello, Asana, or ClickUp
- Project management certification such as PMP or CAPM, or equivalent administration certification
What We Do
Safebox Technology is a managed service provider (MSP) that helps businesses transform IT into a strategic asset. They provide a comprehensive range of IT solutions, including proactive IT management, scalable cloud services, and advanced cybersecurity. The company specializes in strategic IT projects, such as cloud migrations and infrastructure upgrades, empowering businesses to operate smoothly, securely, and efficiently.
