The Role
Provides high-level administrative and operational support to the President, including calendar and travel coordination, meeting logistics, communications, reports, presentations, and project coordination. Manages social media and performs light video editing and graphic design. Acts as a liaison between the President’s office and internal departments while maintaining confidentiality and supporting board relationships.
Summary Generated by Built In
The Executive Assistant will support our President. The ideal candidate is an experienced, self-motivated, proactive, and detail-oriented professional who can multitask and enjoy a variety of responsibilities. This role requires both traditional administrative support functions and unique responsibilities such as project coordination, light video editing, graphic design, and social media management in an entrepreneurial and retail technology environment.
The position is a structured hybrid schedule of approximately 25 hours per week.
The Executive Assistant is a vital link in the organization, providing support to the President/ in a one-on-one working relationship. This role involves high-level administrative tasks, project coordination, and participation in special assignments. The Executive Assistant will also manage the President's schedule, coordinate meetings, and be responsible for internal and external communication and, on occasion, may be the face of the company.
- Demonstrate leadership to maintain credibility, trust, and support within the company.
- Manage, create, and distribute internal and external communications.
- Facilitate smooth internal communication, acting as a bridge between the President's office and internal departments.
- Prepare agendas, reports, presentations, and other necessary documentation for meetings.
- Coordinate the President's daily scheduling, travel arrangements, and meeting logistics.
- Assist in coordinating and managing projects led by the President, ensuring deadlines and milestones are met.
- Manage and curate the company's social media presence under the guidance of the President
- Light video editing and graphic design tasks for presentations and social media posts.
- Maintain discretion and confidentiality in relationships with all board members.
- Other duties as assigned.
Requirements
- Bachelor's degree or equivalent experience in Business Administration or a related field.
- Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management.
- Advanced Microsoft Office skills, with an ability to learn task related and firm-specific programs and software.
- A team mindset with a proficiency for collaboration, accepting and utilizing delegation of duties.
- Strong organizational, project management, attention to detail, and problem-solving skills
Benefits
Skills Required
- Bachelor's degree or equivalent experience in Business Administration or a related field
- Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management
- Advanced Microsoft Office skills
- Ability to learn task-related and firm-specific programs and software
- Team mindset and proficiency in collaboration, delegation, and accepting delegated duties
- Strong organizational, project management, attention to detail, and problem-solving skills
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The Company
What We Do
Distinct is a marketing agency that helps small businesses build and manage their digital presence effectively. Founded as local IT support, it now provides web design, website management, search engine optimization, digital marketing strategy, automation, and business assistance. Its flexible model can supplement an existing marketing team or manage marketing externally, helping clients save time and compete with larger corporations.
