Executive Assistant ( PGM )

Our Company
Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. 
We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

Job Description – EA + PgM responsibilities

Our Company 

• Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

 The Opportunity

• Provides administrative support to executive officers & senior leaders. Requires in-depth knowledge of company operations, policies, and procedures. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/ meetings of executive staff and outside individuals. Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors etc.
• In this role, the EA serves not only as an administrative partner but also as a key contributor to program planning, tracking, and delivery for organizational programs

 Responsibilities

• Calendar and meeting management. Schedule meetings, conference rooms, presentation equipment & catering.
• Work across Adobe on behalf of the other executives by collaborating with other Administrative Assistants and Executive Assistants to provide coordinated support to the various leaders
• Ad-hoc requests to support the teams and Special Projects for including event management, i.e. coordinating client meetings, social and team building activities and external community events
• Travel planning & support -- domestic & international
• Process business expense reimbursement requests, invoices and PO handling
• Coordinate assistance with office space, equipment, software, office issues and any big events that the supported teams host or participate in
• Support for privacy mailbox, data access and deletion requests, data entry, and sharepoint management
• Juggle multiple demands simultaneously, from the basic to the more strategic and complex
• Work effectively within a variety of situations, individuals and groups applying the 'whatever it takes' attitude.
• Treat colleagues and customers in a manner which demonstrates integrity, honesty and fairness
• Adaptable and enjoy a challenge
• Demonstrate ability to work well cross-functionally, in a professional, efficient, completely discrete and highly confidential manner.
• Program management responsibilities
  • Program operations & co-ordination - partner with leaders to coordinate org-wide initiatives, programs, and strategic projects - track timelines, deliverables, and dependencies. Support program-related communications, including updates, summaries, and reporting
  • Data & Reporting - collect and consolidate program metrics, risks, decisions, and progress updates. Prepare program reports and executive-ready summaries for leadership
  • Continuous Improvement - Identify gaps in workflows and recommend process improvement solutions to enhance efficiency and program outcomes.

Requirements & needed skills

• Bachelor’s Degree or equivalent work experience
• Minimum of 8-10 years of experience as Executive Assistant. Experience in roles that involve program coordination, project support, operations, or administrative work with project ownership.
• Successful candidate will be assertive, motivated and have excellent communication skills; ability to prioritize and apply sound judgment.
• Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across the organization while juggling multiple/complex demands in a fast-paced environment
• Ability to work enthusiastically across organizations and with diverse personalities required. Remains calm under pressure with strong executive presence
• Demonstrated experience coordinating or supporting multi-step projects or programs, ideally involving cross-functional teams (e.g., engineering, HR, finance, engg. program management, product man).
• Proficiency in collecting, organizing, and interpreting program data such as participation metrics, progress updates etc
• Excellent ability to communicate program goals, timelines, and expectations clearly to stakeholders at all levels
• Candidate must demonstrate the strongest attention to detail, accuracy, and be able to work effectively with a minimum of direction in a fast-paced environment.
• Extremely organized with the ability to work autonomously, pro-active - takes initiative and follow through
• Reliable and highly accessible. Available in the office during normal working hours and available out of hours, as needed
• Use the utmost discretion when dealing with sensitive and confidential material
• Proficient with Microsoft Office (Word, Excel, PowerPoint) and other office productivity tools (email, calendaring).

Adobe is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more. Adobe aims to make Adobe.com accessible to any and all users. Adobe values a free and open marketplace for all employees and has policies in place to ensure that we do not enter into illegal agreements with other companies to not recruit or hire each other’s employees.

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.

Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email [email protected] or call (408) 536-3015.