We are seeking a proactive and highly organized Executive Assistant to support a senior executive with scheduling, coordination of meetings, travel planning, and managing key engagements. This role is ideal for someone who is detail-oriented, comfortable working independently, and able to navigate fast-paced, outbound-focused environments.
The Executive Assistant will play a critical part in ensuring that meetings, events, and travel arrangements are well planned, timely, and efficiently executed. While this position begins as part-time with flexible hours, it may evolve based on business needs.
Key ResponsibilitiesScheduling & Calendar ManagementCoordinate and manage the executive’s calendar, ensuring no conflicts between meetings, travel, and key engagements.
Schedule sales and marketing-related appointments, outbound meetings, and internal discussions in advance.
Ensure timely reminders and proper alignment of daily and weekly schedules.
Arrange logistics for meetings, events, and outbound activities.
Coordinate with all relevant parties to confirm attendance, timing, and required materials.
Conduct light research when necessary to support meeting preparation.
Organize travel itineraries including flights, accommodations, and event schedules.
Ensure travel plans are aligned with meeting and business requirements.
Maintain organization across essential tasks and tools used by the executive.
Track important deadlines, upcoming commitments, and ensure nothing critical is missed.
Operate existing technology tools and systems used within the company for scheduling, communication, and coordination.
Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar operational role.
Strong organizational and multitasking abilities.
Excellent communication skills and the ability to interact professionally with internal and external stakeholders.
Comfort working within U.S. time zones (schedule remains flexible).
Ability to work independently and adapt to evolving processes.
Familiarity with tech tools and remote work platforms.
Work Hours: Flexible, aligned with U.S. time zones as needed. No fixed shift required initially.
Work Mode: Fully remote.
Top Skills
What We Do
We understand that the world is already overpopulated with IT consultancies, each offering the same types of services. This is why Uvation takes the role of ‘consultant’ one step further. We don’t just want to provide clients with advice about software and hardware, but rather serve as your comprehensive and strategic IT and security partner.
Modern companies are requiring distinctive IT and security solutions within their niches. We know that meeting these unique needs, through trusted consultation and fully integrated solutions specifically tailored to your budget, is critical for businesses to scale effectively and navigate safely within an ever-transformative digital landscape.
With a physical presence across North America, the EU and the Asia Pacific, we aim to be an end-to-end company that provides transformative services to address the most pressing technology challenges through each department of our business, which we call our focus areas. To meet today’s wide scope of IT and security needs, we’ve created devoted teams and resources to focus on specific sectors like aerospace and defense, the public sector, healthcare and the nonprofit field.
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By partnering with Uvation, you now get more out of every purchase with Uvation Rewards. Yes, our primary focus is on the success of our clients and their communities by delivering tangible results, not vague promises. In equal measure, we want our clients to get rewarded for investing in the future of their companies and the communities in which they thrive. Every time you invest in your company with Uvation, you now earn back cloud credits, gift cards and loyalty points that can even be converted into cash donations to support the missions of some of the world’s best charities.
Contact us today for a free 30-minute consultation to see how we can provide your company with the full-stack services, innovative products, and pioneering technologies you deserve
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