The Role
Provide administrative support for departmental operations: manage mail, maintain filing and archives, operate office equipment, coordinate equipment maintenance, and oversee inventory and distribution of office supplies.
Summary Generated by Built In
Summary:
The Executive Assistant Officer plays a vital support role within the department, ensuring the smooth and efficient operation of administrative functions. This position is responsible for managing day-to-day office operations, including mail handling, document management, equipment maintenance coordination, and oversight of departmental supplies. The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. With 0–2 years of experience, this role offers a foundational opportunity to develop professional skills in office administration, organizational support, and interdepartmental coordination, contributing directly to the productivity and effectiveness of senior leadership and departmental teams.
Responsibilities:
- Oversee the receipt, sorting, and dispatch of internal and external mail.
- Maintain accurate records, manage filing systems, and ensure efficient retrieval of documents.
- Operate photocopiers and other office equipment for the reproduction of official documents, forms, and speeches.
- Supervise the departmental archives, ensuring proper storage, cataloging, and accessibility of historical and current records.
- Serve as liaison with service agents for timely repairs and maintenance of office equipment.
- Manage the Departmental Store, including inventory control, stock replenishment, and distribution of office supplies.
Skills Required
- 0-2 years of office administration or related experience
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks in a fast-paced environment
- Experience handling mail and document management
- Ability to operate photocopiers and basic office equipment
- Experience with inventory control and stock replenishment
- Ability to liaise with service agents for equipment repairs and maintenance
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The Company
What We Do
Jobberman is Nigeria's leading career development and recruitment solutions company, focusing on connecting qualified job seekers with verified employers. Headquartered in Lagos, Nigeria, the company operates as an online job marketplace and career portal. It provides comprehensive online career development support, training services, and personalized HR solutions designed to empower job seekers and assist employers in finding the right talent.
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