Key Responsibilities
Executive Support – 75%
· Provide high-level administrative support to executives, including calendar management, travel coordination, and meeting preparation.
· Draft, proofread, and manage correspondence, presentations, and reports.
· Act as a liaison between executives, internal teams, and external partners.
· Handle sensitive information with confidentiality and discretion.
· Coordinate board meetings, prepare agendas and content.
Office Management – 20%
· Oversee daily office operations, including supplies, facilities, and vendor management.
· Manage office budgets, expense reports, and purchasing processes.
· Implement and maintain office policies, procedures, and organizational systems.
· Contribute as part of a team in planning and coordinating company events, meetings, and team-building activities.
· Serve as the primary point of contact for building management and office vendors.
People & Culture Support – 5%
· Assist with onboarding of new hires and coordination of HR processes.
· Support employee engagement initiatives and internal communications.
· Maintain employee records and support compliance with HR policies and practices.
Qualifications
· 5+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative role.
· Exceptional organizational and time-management skills with the ability to prioritize and multitask.
· Strong written and verbal communication skills.
· High level of discretion, professionalism, and integrity. · Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Workfront, etc).
· Familiarity with AI tools (ChatGPT, Co-Pilot, Gemini, etc.), exercising discretion and best practices.
· Ability to work independently and collaboratively across teams.
Preferred Skills
· Experience supporting C-Suite executives.
· Event planning and coordination background.
· Tech-savvy with the ability to streamline workflows and implement productivity tools.
- At BarkleyOKRP, DEI+B drives work that matters. We believe people and creativity are made of the same substance, and when every perspective is valued, the impact is stronger. We build belonging as a business strategy, power inclusive creativity that delivers measurable results, and hold ourselves accountable as a B Corp committed to progress over performative intent. When people are valued, the work carries greater impact.
Top Skills
What We Do
Barkley is an independent creative idea company.
Potent modern brands are whole brands — they need creative ideas across a wide spectrum, from business to marketing — all built around a core, long idea we call a Red Thread. This spectrum is our playground.
We are committed to knowing modern consumers better than anyone, and we're out to prove creativity can solve any problem.
We're known for our ❤️ and hustle, and we’re always looking for whole brand thinkers.
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