The Voleon Group

Executive Assistant, Office of the CEO

Reposted 8 Days Ago

3 Locations

In-Office or Remote

90K-90K

Senior level

Financial Services

The Role

The Executive Assistant to the CEO will manage the CEO's calendar, coordinate travel, prepare meeting materials, and serve as a point of contact, ensuring efficient operations and communication within the office.

Summary Generated by Built In

Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

As the Executive Assistant to the CEO, you’ll be the person who keeps his day running smoothly. You’ll manage his calendar, help him prepare for meetings, coordinate travel, and make sure his time is spent on the things that matter most. You’ll work closely with the Office of the CEO team and will often be the first point of contact for people inside and outside the firm. This is a highly visible role where you’ll get exposure to the firm’s priorities and leadership team.

This role is a way to make a real difference: by making the CEO more effective, you’ll directly contribute to Voleon achieving its goals.

Responsibilities

Managing the CEO’s calendar and resolving conflicts when priorities compete
Coordinating travel and logistics, both domestic and international
Preparing meeting materials and making sure follow-ups don’t fall through the cracks
Acting as a first point of contact for people reaching out to the CEO
Handling sensitive information with care and discretion
Working with the Office of the CEO team to keep operations running smoothly
Being available outside standard business hours for urgent matters
Traveling a few times a year to Puerto Rico, NYC, and Berkeley

Requirements

5+ years of experience supporting senior executives (C-suite preferred)
We’re a distributed team, but for this role, you’ll need to be based in the Eastern Time Zone to collaborate effectively with our core team
Willingness and ability to travel quarterly to twice a year
Professional fluency in both Spanish and English

Preferred Qualifications

Experience supporting a CEO or senior executive in finance, investment, or technology (preferred)
Familiarity with Puerto Rico business norms (preferred)
Prior experience working in a remote or hybrid team (preferred)

The base salary range for this position is $90,000 in the location(s) of this posting. Individual salaries are determined through a variety of factors, including, but not limited to, education, experience, knowledge, skills, and geography. Base salary does not include other forms of total compensation such as bonus compensation and other benefits. Our benefits package includes medical, dental and vision coverage, life and AD&D insurance, 20 days of paid time off, 9 sick days, and a 401(k) plan with a company match.

“Friends of Voleon” Candidate Referral Program

If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program.

Equal Opportunity Employer

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.

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The Company

HQ: Berkeley, CA

169 Employees

Year Founded: 2007

What We Do

Founded in 2007 by two machine learning scientists, The Voleon Group is a quantitative hedge fund headquartered in Berkeley, CA. We are committed to solving large-scale financial prediction problems with statistical machine learning.

The Voleon Group combines an academic research culture with an emphasis on scalable architectures to deliver technology at the forefront of investment management. Many of our employees hold doctorates in statistics, computer science, and mathematics, among other quantitative disciplines.

Voleon's CEO holds a Ph.D. in Computer Science from Stanford and previously founded and led a successful technology startup. Our Chief Investment Officer and Head of Research is Statistics faculty at UC Berkeley, where he earned his Ph.D. Voleon prides itself on cultivating an office environment that fosters creativity, collaboration, and open thinking. We are committed to excellence in all aspects of our research and operations, while maintaining a culture of intellectual curiosity and flexibility.

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.