Executive Assistant to Managing Director – Victoria

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Are you an experienced Executive Assistant ready to take on a pivotal role supporting senior leadership in one of Australia's premier commercial property organisations? JLL's Victorian business is seeking a highly skilled Executive Assistant to provide comprehensive support to our Managing Director while contributing to the success of our dynamic leadership team.

What You'll Be Doing:

Executive Administration Excellence.

Provide comprehensive administrative support including diary, email, and file management.

Handle confidential and sensitive enquiries with complete discretion.

Coordinate complex travel arrangements and manage scheduling priorities.

Draft, proofread, and administer correspondence, reports, presentations, and meeting documentation.

Organise meetings, prepare agendas, take minutes, and track action items to completion.

Business Operations Support.

Manage business licensing requirements and ensure compliance.

Process routine payments, invoice reconciliation, and expense management.

Monitor team spending and budget adherence.

Coordinate client functions, events, and team meetings including venue sourcing and logistics.

Strategic Partnership.

Build strong working relationships with JLL Victorian Business Line Heads and Executive team.

Act as a liaison between leadership and various stakeholders.

Exercise sound judgment during the MD's absence, directing urgent matters appropriately.

Support broader leadership teams as required.

What You Bring:

• Advanced proficiency in Microsoft Office Suite.

• Previous high-level experience supporting senior executives.

• Exceptional time management and organisational abilities.

• Outstanding attention to detail and accuracy.

• Highly developed written and verbal communication skills.

• Proven ability to handle multiple stakeholders and competing priorities.

• Demonstrated discretion with confidential and sensitive information.

• Autonomous working style with strong decision-making capabilities.

• Understanding of the commercial property industry.

• Corporate PA/EA experience in a professional services environment.

• Experience in event coordination and client relationship management.

What JLL can offer you:

Recognition benefits.

Corporate discounts and offers.

‘You’ Days.

Health & Wellbeing programs.

Learning & Development platforms.

Paid time off for volunteer work.

Premium offices.

Complimentary barista-made coffee and beverages on-site.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.  This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today, quoting job reference number REQ461904.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.