EXECUTIVE ASSISTANT MALE

Key Responsibilities:-

Calendar & Schedule Management :-

Manage the Director’s daily schedule, appointments, meetings, and travel plans.

Coordinate meetings with internal teams, clients, vendors, business associates, and other stakeholders.

Ensure timely reminders and follow-ups for important commitments.

Management Coordination

Coordinate with various departments on behalf of the Director.

Follow up on tasks assigned by the Director to concerned team members and departments.

Track pending activities and provide regular status updates to the Director.

Assist in ensuring timely execution of management decisions.

Communication & Correspondence :-

Handle emails, letters, messages, and other correspondence on behalf of the Director, wherever authorized.

Draft professional communications, notes, reports, and meeting briefs.

Maintain proper records of important communications and documents.

Meeting & MIS Support

Prepare meeting agendas, notes, presentations, and required documents.

Record and track Minutes of Meeting (MOM) and action points.

Prepare follow-up reports and MIS as required by the Director.

Coordinate with departments for timely submission of reports and information.

Travel & Event Coordination:-

Coordinate domestic and international travel arrangements, including tickets, accommodation, transportation, and itineraries.

Assist in organizing business meetings, conferences, events, and management visits.

Coordinate with concerned departments during Director’s plant and business visits.

Confidential & Administrative Support:-

Maintain strict confidentiality of management information, business plans, financial information, and other sensitive documents.

Maintain organized records and files for the Director.

Handle other administrative and special assignments entrusted by the Director.

Follow-up & Special Projects:-

Follow up with employees, departments, customers, vendors, and other stakeholders as directed by the Director.

Support the Director in special projects, business initiatives, and management assignments.

Ensure timely completion and reporting of assigned tasks.

Key Skills & Competencies:-

Excellent verbal and written communication skills.

Strong follow-up and coordination ability.

Excellent time management and organizational skills.

Proficiency in MS Office / Google Workspace, particularly Excel, Word, PowerPoint, and email.

Ability to prepare MIS, presentations, and reports.

Strong interpersonal and relationship-management skills.

Ability to handle confidential information with discretion.

Ability to multitask and work under pressure.

Professional appearance and communication etiquette.

Willingness to travel when required.

Qualification & Experience:-

Qualification: Graduate in any discipline; MBA/PGDM will be an added advantage.

Experience: 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Executive, or in a similar role.