Executive Assistant - Legal/HR

| New Jersey, USA
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For over 65 years, pharmaceutical and biotech companies have partnered with Simtra BioPharma Solutions (Simtra) to bring their sterile injectable products to market.

Simtra is a world-class Contract Development Manufacturing Organization with facilities in Indiana, US and Halle/Westfalen, Germany.  We offer a wide-range of delivery systems including prefilled-syringes, liquid/lyophilized vials, diluents for reconstitution, powder-filled vials, and sterile crystallization.  Our product types include biologics and small molecules, cytotoxics, highly potent compounds, diluents for reconstitution and vaccines – which are all directly injected into patients worldwide.  As such, at Simtra, there is a strong emphasis on quality and continuous improvement.  We hold ourselves to the highest quality and regulatory standards.

While our primary focus is cGMP manufacturing, we offer many support services including formulation and development, lyophilization optimization, global regulatory support, and secondary packaging.

In addition to unmatched expertise and experience, we offer a uniquely collaborative approach.  Clients look to Simtra as an extension of their own companies.

It is very rewarding industry to work in.  Our teams are driven to help clients scale, innovate, and bring-life changing medicines to patients worldwide.

Position Description

Reporting to the CHRO, the Executive Assistant (“EA”) role will provide critical executive business partner support to the Chief Legal Officer and CHRO.

The successful candidate for this position will be a business-minded EA who has experience supporting C-level executives with sophisticated administrative support. They will be an energetic professional experienced in handling a wide range of operations and administrative duties and executive support-related tasks. Working independently with little or no supervision in a pro-active and forward-thinking manner. The ideal individual will have the confidence and ability to exercise good judgment in a diversity of situations, have the confidence and gravitas to be an extension of the ELT, and liaise with internal and external stakeholders on a global scale. This person will have strong written and verbal communication, administrative and organizational skills, as well as the ability to balance multiple priorities.

Key responsibilities

  • Daily management, coordination and planning of the CHRO & Chief Legal Officer's schedule, prioritizing and resolving any conflicts.
  • Coordinate domestic and international travel for all three executives including expense reports.
  • Keep organized, informed, and prepared which might include reading, researching, collecting, and analyzing information as needed, in advance.
  • Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
  • Represent the company in a positive light through great follow-through skills and sound judgment.
  • Prepare Word, Excel, PowerPoint presentations, and other documents in support of team and organization objectives.
  • Screen incoming calls. Respond to requests by gathering and providing information and referring non-routine calls to the appropriate personnel. 
  • Accommodate reasonable international working hours as needed.

Ideal Experience and attributes:

  • Minimum 8 years executive support experience including 5+ years supporting C-Level executives. C-Suite specific support required.
  • Excellent written and verbal communication and time management skills; proven ability to meet deadlines, and strong attention to detail.
  • Ability to function well in a service-based and high-paced environment.
  • Proficiency in Microsoft Office.
  • Poise, gravitas, and confidence to interact with all levels of personnel across a global scale.
  • Flexible hours as dictated by the needs of business for projects and meetings.
  • Strong business sense. Can decipher priorities and make sound judgment calls when needed.
  • Commitment to excellence. Perform duties at the highest level possible on a consistent basis.
  • Demonstrated ability and temperament to work with sensitive information.
  • Team player. A collaborative and team-oriented approach.
  • Service focus. Dedicated to meeting the expectations of the ELT by maintaining effective relationships with all parties.
  • Ability to think outside of the box while working with a sense of urgency.
  • A sense of humor.


Equal Employment Opportunity

Simtra is an equal opportunity employer. Simtra evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
EEO is the Law 
EEO is the law - Poster Supplement 
Pay Transparency Policy

Data Privacy

To learn more about Simtra's approach to data privacy, please review the Simtra Recruitment Platform Global Privacy Policy:

More Information on Simtra BioPharma Solutions
Simtra BioPharma Solutions operates in the Manufacturing industry. The company is located in Bloomington, Indiana . It has 375 total employees. To see all 8 open jobs at Simtra BioPharma Solutions, click here.
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