Executive Assistant - Legal/HR

Reporting to the CHRO, the Executive Assistant (“EA”) role will provide critical executive business partner support to the Chief Legal Officer and CHRO.

The successful candidate for this position will be a business-minded EA who has experience supporting C-level executives with sophisticated administrative support. They will be an energetic professional experienced in handling a wide range of operations and administrative duties and executive support-related tasks. Working independently with little or no supervision in a pro-active and forward-thinking manner. The ideal individual will have the confidence and ability to exercise good judgment in a diversity of situations, have the confidence and gravitas to be an extension of the ELT, and liaise with internal and external stakeholders on a global scale. This person will have strong written and verbal communication, administrative and organizational skills, as well as the ability to balance multiple priorities.

• Daily management, coordination and planning of the CHRO & Chief Legal Officer's schedule, prioritizing and resolving any conflicts.
• Coordinate domestic and international travel for all three executives including expense reports.
• Keep organized, informed, and prepared which might include reading, researching, collecting, and analyzing information as needed, in advance.
• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Represent the company in a positive light through great follow-through skills and sound judgment.
• Prepare Word, Excel, PowerPoint presentations, and other documents in support of team and organization objectives.
• Screen incoming calls. Respond to requests by gathering and providing information and referring non-routine calls to the appropriate personnel. 
• Accommodate reasonable international working hours as needed.

• Minimum 8 years executive support experience including 5+ years supporting C-Level executives. C-Suite specific support required.
• Excellent written and verbal communication and time management skills; proven ability to meet deadlines, and strong attention to detail.
• Ability to function well in a service-based and high-paced environment.
• Proficiency in Microsoft Office.
• Poise, gravitas, and confidence to interact with all levels of personnel across a global scale.
• Flexible hours as dictated by the needs of business for projects and meetings.
• Strong business sense. Can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence. Perform duties at the highest level possible on a consistent basis.
• Demonstrated ability and temperament to work with sensitive information.
• Team player. A collaborative and team-oriented approach.
• Service focus. Dedicated to meeting the expectations of the ELT by maintaining effective relationships with all parties.
• Ability to think outside of the box while working with a sense of urgency.
• A sense of humor.

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