Executive Assistant to General Manager

Executive Assistant to General Manager

Location: Melbourne based

See yourself in our team:

Retail Technology is responsible for the world-leading application of technology and operations across every aspect of CommBank and Bankwest Retail - from innovative product platforms for our customers, to essential tools within our business. We also use technology to drive simplicity and better banking, an essential component of great customer service underpinning a strong emphasis on software development as a craft and the adoption of industry best engineering practice.

Your Role:

• Providing efficient, professional delivery of business and administrative support to two General Managers (GM). Including:
• Ensuring prioritisation and effective use of time - diary and inbox management, scheduling meetings, managing correspondence
• Preparing GMs for week ahead - weekly 1:1 plan ahead meetings and prepare daily packs for GM to review/pre-read prior to next day meetings.
• First point of contact - managing requests and approval process for external speaking engagements.
• People onboarding - support for the team, including hardware and system access.
• Coordinating meetings – internal/external with clients/stakeholders/agencies – including liaising with EA’s and arranging meeting room bookings.
• Proposing and arranging travel and itineraries; managing changes as required.
• Sound budget management - reconciliation of monthly invoices and expenses for the team.
• Providing support to the team – professional approach at all times and a high level of confidentiality and discretion.
• Arranging events/functions/offsites/team building events (including catering where required) as required by the team.
• Active engagement and participation in Leadership Team meetings – coordinating agendas/minute taking/actions and driving delivery.
• Support GM to drive team delivery and outcomes with planned follow ups/reminders/action closing.
• Create, develop and maintain strong relationships with all internal and external stakeholders.
• Work closely with the EA network.
• Adhere to the Code of Conduct. The Code of Conduct sets the standards of behaviour, actions and decisions we expect from our people.

We're interested in hearing from people who have:

• Previous Executive Assistant experience supporting at an executive level.
• Ability to build and main strong stakeholder relationships.
• The ability to manage workflow, priorities, work well under pressure and be flexible.
• High level of pragmatic professionalism and advanced confidentiality skillset.
• Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service

We operate in a hybrid work environment, meaning an equal blend between being in the office & working remotely.

Advertising End Date: 17/11/2024