Executive Assistant to EVP, TV & Film

Job Summary:

Title: Executive Assistant to EVP, TV & Film

Location: New York, NY (Full-Time, On-Site)

The Role:

Roc Nation is looking for a high caliber candidate for an Executive Assistant role for the TV & Film department head. The ideal candidate will be well-spoken, with strong verbal/written communication skills, and able to manage projects. Ideally this candidate also has experience working with talent, casting, scripted or unscripted content. Must have a minimum of 2 years of experience and be willing to handle both administrative responsibilities as well as more mundane tasks, such as submitting expenses, coordinating meals, other basic administrative duties & work.

Responsibilities:

• Manage high-volume calendar, scheduling and coordinating meetings 

• Gatekeeping as the first point of contact with incoming calls and all other inquiries for TV and Film

• Answer and transfer incoming calls, manage conference calls and zoom coordination

• Coordinate travel arrangements while working with internal travel agency

• Settle monthly expenses for reimbursement in a timely manner

• Keeping the executive on schedule and organized

• Researching and producing material for the executive in advance of meetings and presentations

• Write script coverage and give project notes

Qualifications:

• Bachelor’s Degree is required

• Minimum of 2 years of experience as an assistant (agency, management company, or production company preferred)

• Proficiency and working knowledge of MS Office (Word, Excel, PowerPoint and Outlook)

• Proficiency with Google Suite

• Ideal candidate must present a professional and diligent image, excellent verbal and written skills, and be both hard-working and very detail-oriented

• Candidate must also be a self-motivated individual, quick on their toes, and show initiative to go the extra mile

• Knowledge of the entertainment & film industry

• Experienced coordinating group meetings and high level zooms

• Proficient communication skills

• Proficient multi-tasking skills

• ‘No job too big or too small’ mentality

COVID-19 vaccination series and booster shot are a mandatory requirement for this position.

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.
EQUAL EMPLOYMENT OPPORTUNITY
Roc Nation and Live Nation Entertainment strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Roc Nation and Live Nation Entertainment recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Roc Nation and Live Nation Entertainment may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms. #LI-OnSite
Note – Roc Nation benefits and policies differ from Live Nation

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The expected compensation for this position is:

$75,000.00 USD - $85,000.00 USD

** Pay is based on a number of factors including market location, qualifications, skills, and experience.