We are looking for an organized, proactive, and detail-oriented Executive Assistant to support senior leadership in a fast-paced, collaborative environment.
This is an excellent opportunity for someone at the beginning of their career who is looking to gain exposure to executive operations, stakeholder management, and cross-functional business support. You'll play a key role in ensuring day-to-day administrative activities run efficiently while working closely with leadership teams.
Key ResponsibilitiesProvide administrative and coordination support to senior executives.
Manage calendars, schedule meetings, and coordinate across multiple stakeholders.
Prepare meeting agendas, materials, and follow-up action items.
Support executive communications, including email and meeting coordination.
Organize logistics for meetings, events, and leadership sessions.
Coordinate travel arrangements, itineraries, and related documentation.
Track action items and assist with internal project execution.
Collaborate with cross-functional teams including HR, Finance, Operations, and Legal.
Prepare presentations, reports, and business documentation.
Maintain organized records and support operational efficiency.
Strong organizational and time management skills.
Excellent verbal and written communication abilities.
Professional, discreet, and highly detail-oriented.
Ability to manage multiple priorities in a dynamic environment.
Proactive mindset with a willingness to learn and take initiative.
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and general business applications.
Highly organized and dependable professional.
Strong sense of ownership and accountability.
Comfortable supporting senior leadership in a fast-paced environment.
Excellent interpersonal skills and ability to work with diverse teams.
Eager to learn, grow, and build a career in executive support.
Opportunity to work directly with senior leadership.
Exposure to cross-functional business operations.
Professional development and career growth.
Collaborative and supportive work environment.
Skills Required
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Professional, discreet, and highly detail-oriented.
- Ability to manage multiple priorities in a dynamic environment.
- Proactive mindset with a willingness to learn and take initiative.
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint).
- Comfortable supporting senior leadership and collaborating with HR, Finance, Operations, Legal.
What We Do
VALCE Talent Solutions is a recruitment agency and consulting firm specializing in IT talent acquisition and nearshoring, primarily in Mexico. They design customized solutions in IT talent and process optimization to help businesses scale intelligently and profitably. Their expertise focuses on specialized industries including Information Technology, Operations Management, and Supply Chain, providing end-to-end talent offerings to attract and retain top professional profiles.
