Executive Assistant, Engineering

Hourly $28.00 - $30.00 

York Space Systems was founded to radically improve spacecraft affordability and reliability, transforming and enabling next-generation space mission operations worldwide. Today, it is one of the most innovative aerospace companies, specializing in both end-to-end customer solutions and the rapid production of spacecraft platforms. York’s complete Space Segment Solution, including spacecraft production, payload integration, system integration & test, launch services, ground segment services, and mission operations, enables customers to leverage York’s existing technology solutions to get rapidly and responsively to orbit. We’re looking to expand our team across the board.

We are seeking a full-time Executive Assistant who will be responsible for supporting the VP of Space Vehicle Engineering and Engineering Directors. This position will be in the office at our DTC location and will report to the Office Administrative Manager. If coverage is needed, the assistant may occasionally require travel to our other offices.

RESPONSIBILITIES

• Managing VP of Space Vehicle Engineering’s Calendar to ensure best use of time
• Coordinating meetings/events with internal and external parties visiting the engineering department
• Coordinating/planning/hosting team building and professional development activities across engineering team
• Executing administrative tasks as needed, including booking travel, reporting expenses, small admin purchases, and catering events
• Supporting the engineering leadership team with organization and data management
• Owning special projects as they arise (for example, managing the engineering mentorship program)
• Supporting and helping with the coordination of recurring events for the Engineering Internship / Co-op program
• Taking minutes/notes at key meetings
• Supporting and working on knowledge management activities to help the engineering team work efficiently
• Support visitors of the engineering department with logistical information and serve as a host and first POC during visits
• Managing the engineering organizational chart with regular updates
• Managing recognition initiatives with Engineering Excellence awards and the SV Engineering Department Spot Awards
• Facilitating solicitation of content for regular recurring engineering meetings
• Other business management projects as needed

QUALIFICATIONS

• 2-5 years of previous experience as an administrative assistant or executive assistant is a plus
• Strong computer and internet skills, including all MS Office Suite (Word, Excel, Outlook, PowerPoint, and Teams) required
• Event coordination experience is a plus
• Must be a self-starter with excellent interpersonal and communication skills
• Must be efficient with strong attention to detail
• Must have strong professional demeanor and the ability to maintain confidential information
• Must have strong skills in organization and planning, demonstrated ability to work independently, and exercise sound judgment and problem-solving
• Must have proven ability to manage projects and prioritize tasks
• Must be flexible with responsibilities and tasks to meet the needs of a rapidly growing company
• Willing to work OT or respond during off-business hours
• Highschool Diploma or GED required

BENEFITS
In addition to compensation, York Space Systems is proud to offer a comprehensive benefits package including medical, dental, and vision insurance along with PTO and a 401K.

HOW TO APPLY
Interested candidates are encouraged to apply by clicking the “Apply for this position” link below. York Space Systems will be accepting applications on a rolling basis until the position is closed.   

York Space Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, military or protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.  Must have permanent authorization to work in the United States.  This policy applies to all terms and conditions or employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  YORK SPACE SYSTEMS IS AN EEO EMPLOYER.