Executive Assistant (EA to COO)
Location: Beverly Hills, CA (On-Site)
Team: Operations
About StudyFetch
StudyFetch is the #1 AI-native learning platform globally, transforming how millions of students learn through personalized AI-powered education. We’re growing fast with backing from top-tier investors and a mission that’s redefining the future of education and ethical learning.
About the Role
We’re looking for an Executive Assistant to support the COO and serve as a critical operational partner across the business. This is far more than calendar management; this role functions as a “mini Chief of Staff,” helping streamline priorities, manage cross-functional workflows, remove operational friction, and ensure the COO’s time is spent on the highest-impact work.
You’ll oversee executive scheduling, communication flow, and task prioritization, while also stepping into operational coordination across teams. You’ll manage the office day-to-day, maintaining an efficient environment and supporting the team with logistics and operational clarity. You’ll also help drive follow-through on initiatives, prepare materials, and coordinate cross-team execution.
This is a high-trust role requiring exceptional judgment, discretion, organization, and the ability to anticipate needs before they arise.
Key Responsibilities
Serve as the COO’s right hand; anticipating needs, managing priorities, and ensuring high-leverage use of time.
Manage complex calendars, scheduling, follow-ups, inbox organization, and day-to-day communication flow.
Coordinate operational workflows across marketing, product, engineering, and business functions as needed.
Track tasks, deadlines, and deliverables to ensure nothing falls through the cracks.
Oversee office operations: ordering supplies, managing building relationships, handling facilities needs, ensuring smooth day-to-day functioning.
Prepare executive briefs, meeting agendas, pre-reads, and follow-up notes.
Assist with special projects, research, vendor coordination, and documentation.
Coordinate on-site meetings, internal events, and team operational needs.
Maintain confidentiality on company information, HR matters, and executive communications.
Act as an extension of the COO in communication style, professionalism, and decision-making.
Serve as a brand ambassador for StudyFetch, ensuring every candidate experience reflects our values.
Maintain strict confidentiality and professionalism across all hiring activities.
What We’re Looking For
3–7 years of executive assistant experience supporting senior leaders; startup or high-growth environment preferred.
Strong organizational and project management skills—able to manage competing priorities with precision.
Calm under pressure with exceptional communication skills and high emotional intelligence.
Can operate like a mini Chief of Staff: structured thinker, proactive, anticipatory, solution-oriented.
Ability to maintain strict confidentiality and exercise excellent judgment.
Comfortable working onsite 5 days a week in a fast-moving environment.
Highly detail-oriented with strong writing and documentation skills.
Experience managing office operations is a plus (or willingness to learn quickly).
What We Offer
$90,000 - $130,000 Base Salary
100% employer paid Medical, Dental, and Vision Insurance
75% dependent coverage
Direct partnership with the COO and exposure to company-wide operations
A high-growth, mission-driven team focused on transforming how students learn
#LI-SF1
If you're ready to revolutionize learning, join our team!
What We Do
StudyFetch is an AI-powered platform that uses course material to create all-in-one study guides, flashcards, notes, and more. It helps students study more efficiently, stay organized, and have better conceptual understanding and memorization of their material.
