Location: Denver, Colorado
Reports to: CEO
Job Type: Full Time
About Us:
Founded in 1995, Zema Global Data Corporation empowers organizations to simplify complexity, reduce risk, and make faster, more confident decisions that drive measurable results. Over the past two years, Zema Global has accelerated its growth through strategic investment and acquisition to strengthen our global leadership. Together we’re helping our customers gain a Decisioning Advantage – one bold idea at a time. With a presence across global energy, commodity, and financial markets, Zema Global empowers customers to simplify complexity, reduce risk, and make faster, more confident decisions that drive measurable results.
At Zema Global, we Think Big, Make It Happen, and Win as One. We thrive on collaboration, creativity, and respect, united by a shared drive to innovate and deliver meaningful impact for our customers and communities. If you’re inspired by solving complex challenges and contributing to a culture that values purpose and performance, we invite you to join us.
About Role:
We are seeking a highly organized and proactive Executive Assistant (EA) to the CEO to provide high-level administrative and strategic support. This role requires exceptional multitasking skills, discretion, and the ability to operate in a fast-paced environment. The EA will serve as a key liaison between the CEO and internal/external stakeholders, ensuring efficient communication and smooth daily operations.
Key Responsibilities
- Calendar & Schedule Management: Oversee the CEO’s calendar, schedule meetings, and coordinate appointments to optimize time efficiency.
- Travel & Logistics: Arrange domestic and international travel, including flights, accommodations, visas, and itineraries for the executive team.
- Communication Management: Act as the primary point of contact for the CEO, managing emails, calls, and correspondence with discretion.
- Meeting Coordination & Documentation: Organize and prepare materials for executive meetings, take minutes, and follow up on action items. Manage executive team calendars, whereabouts, and travel rotations for several office locations to ensure consistent executive team coverage of high employee density locations. Work with sales team to maximize engagement with customers. Prepare meeting logistics and preparations with investors, bankers, advisors, partners, and other key stakeholders.
- Confidential Document Handling: Draft, review, and maintain sensitive reports, contracts, and presentations on behalf of the CEO.
- Stakeholder Liaison: Build relationships and facilitate communication between the CEO and board members, investors, partners, and senior executives.
- Project & Task Management: Assist with special projects, research, and high-priority tasks to support the CEO’s strategic initiatives.
- Event Coordination: Plan executive-level meetings, leadership retreats, and company-wide events as required.
- Expense & Budget Tracking: Manage the CEO’s expense reports, track budgets, and handle reimbursements.
Candidate Requirements
Essential
- Proven experience as an Executive Assistant, or Chief of Staff supporting a CEO or C-suite executive.
- Previous experience supporting an executive and executive team in a global business, with experience managing logistics across time zones and locations.
- Experience supporting executive teams in high growth environments, where the company has scaled from $100M - $1Bn in revenue.
- Strong organizational and time-management skills with the ability to anticipate needs and prioritize tasks.
- Excellent written and verbal communication skills, including drafting professional correspondence.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
- Ability to handle confidential information with the highest level of discretion and professionalism.
- Strong problem-solving skills and ability to work independently under pressure.
- Experience coordinating international travel and high-profile engagements.
Desirable
- Bachelor’s degree in business administration, Communications, or a related field.
- Experience in a corporate, financial, or technology industry environment.
- Knowledge of CRM software and executive productivity tools.
Why Join Us?
- Be part of a rapidly growing company revolutionizing energy analytics.
- Work with cutting-edge technology and a team of industry experts.
- Opportunity for significant impact and career advancement.
- Competitive salary and comprehensive benefits package.
- Flexible remote work environment.
How to Apply?
If you're excited about this opportunity, send us your application highlighting your qualifications and experience relevant to the role and we'll get back to you as soon as possible (we only accept CVs in English).
We appreciate all applications, but only shortlisted candidates will be contacted for further consideration. Thank you for your interest. And strictly no agency calls or agency CV submissions.
We’re looking forward to seeing how you can make an impact with us!
*** No visa sponsorship is available for this position ***
Equality and Diversity: At Zema Global we’re all about creating equal opportunities for everyone - no matter your background, abilities, or experiences. If you need any adjustments during the recruitment process to help you shine, just let us know! Our Talent Team is here to support you and ensure everything goes smoothly.
Top Skills
What We Do
Zema Global offers complete end to end data, analytics and integration platforms and services to customer engaged in commodities and energy sectors.
Accurate data and effective data management are vital components of IT systems that run mission critical business applications. Zema's solutions provide data and analytical information to inform smarter risk, trading and operational decisions.
