The Role
Provide high-level administrative and project coordination support to the CHRO: manage calendar and travel, draft and prioritize correspondence, prepare presentations and meeting materials, track projects and documentation, create basic Excel dashboards, and identify process improvements using AI and automation.
Summary Generated by Built In
The Executive Assistant/Coordinator will be a key member of the CANTOR FITZGERALD SECURITIES:HR - Global Management team, working closely with the CHRO. This role offers an exciting opportunity to contribute to the strategic direction of the company's HR function, ensuring smooth operations and efficient project management.
Responsibilities
- Manage CHRO's calendar, scheduling meetings and coordinating travel arrangements.
- Proactively manage email correspondence, drafting responses and prioritizing tasks.
- Prepare agendas, presentation materials, and meeting minutes, ensuring timely follow-ups.
- Serve as a liaison, facilitating communication between the CHRO and stakeholders.
- Coordinate and track projects, managing timelines and deliverables.
- Organize and maintain project documentation, ensuring easy access and retrieval.
- Develop high-quality PowerPoint presentations for executive audiences.
- Support data tracking and reporting using Excel, creating basic dashboards.
- Assist in preparing internal communications and reports as required.
- Identify process improvements and leverage AI tools to enhance productivity.
- 5+ years of experience supporting senior executives, preferably in HR or corporate settings.
- Demonstrated project coordination skills, with a track record of successful cross-functional initiatives.
- Advanced proficiency in Microsoft Office Suite, with a focus on Outlook, PowerPoint, Excel, and Word.
- Exceptional organizational skills, with the ability to manage multiple priorities and attention to detail.
- Excellent communication skills, both written and verbal, with a discreet approach to handling sensitive information.
- A proactive, solutions-oriented mindset, coupled with strong problem-solving abilities.
- Experience or interest in leveraging AI and automation to streamline workflows.
- Ability to work effectively in a fast-paced environment, adapting to changing priorities.
- Strong interpersonal skills and a collaborative mindset.
- A passion for contributing to the strategic direction of HR leadership.
Salary Range: $100,000 - $130,000
#LI-JM3
About Us Cantor Fitzgerald L.P., with over 16,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945.
Cantor Fitzgerald & Co. is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and for its global distribution platform. Capitalizing on the firm’s financial acumen and technology prowess, Cantor’s portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures. For 79 years, Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world.
As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and solid relationship building. Our structure allows us to respond quickly to client needs, develop solutions that address complex challenges, avoid the limitations of bureaucracy, and attract talented individuals who are driven to succeed.
Skills Required
- 5+ years of experience supporting senior executives
- Experience supporting executives in HR or corporate settings
- Demonstrated project coordination skills and cross-functional initiative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
- Exceptional organizational skills, ability to manage multiple priorities, attention to detail
- Excellent written and verbal communication skills and discretion handling sensitive information
- Proactive, solutions-oriented mindset with strong problem-solving abilities
- Experience or interest in leveraging AI and automation to streamline workflows
- Ability to work effectively in a fast-paced environment and adapt to changing priorities
- Strong interpersonal skills and collaborative mindset
- Passion for contributing to the strategic direction of HR leadership
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The Company
What We Do
Cantor Fitzgerald is a leading global financial services firm, serving clients from over 30 offices around the world. Founded in 1945 as a securities brokerage and investment bank, the firm pioneered computer-based bond trading, built one of the broadest distribution networks in the industry and became the market’s premier dealer of government securities. Today, Cantor Fitzgerald is known for its strength across a diverse array of businesses, including equity and fixed income capital markets, investment banking, commercial real estate finance and services, prime brokerage, asset management and wealth management, and e-commerce and online ventures. In all its businesses, the firm is an acknowledged leader in developing advanced technologies to expand market access, and help clients achieve their most important financial and strategic objectives. This commitment to client-centered innovation has led to enduring relationships with many of the world’s most demanding institutional investors and corporations. For more information please visit www.cantor.com.
