We’re looking for a highly organized, proactive, and adaptable Executive Assistant to support our CEO while helping manage our Mountain View office operations. This role is ideal for someone who thrives in fast-paced startup environments, enjoys creating structure out of ambiguity, and takes pride in enabling others to do their best work.
You’ll operate as a operational partner to the CEO and broader executive team while also serving as a key driver of office management and executive coordination across the company. This is a hands-on role that requires exceptional judgment, communication skills, attention to detail, and the ability to balance multiple priorities simultaneously.
ResponsibilitiesExecutive Support
- Own the CEO's calendar and travel — Provide comprehensive support to the CEO, including: managing complex calendars, scheduling meetings, domestic/international travel organiation and coordinating priorities across internal and external stakeholders
- Drive meeting prep and follow-through — agendas, action items, deadlines, and commitments tracked to completion
- Communicate on the CEO's behalf — handle internal and external comms when appropriate, with judgment about tone and timing
- Protect the CEO's focus — proactively spot ways to improve efficiency and keep attention on top priorities
- Run point on cross-company projects — help plan and execute operational and administrative initiatives across the company
Office Management
- Run the Mountain View office — keep day-to-day operations welcoming, productive, and reflective of the company's culture
- Manage vendors and facilities — own relationships with vendors, building management, and service providers
- Keep the office stocked and working — supplies, equipment, snacks, SWAG, and facilities maintenance
- Own office culture moments — events, team lunches, celebrations, and onsite activities
- Support office growth — workspace planning and scaling initiatives as the team grows
Required
- EA track record — 3+ years supporting senior executives or founders (reconcile with the header number)
- Startup-tested — you've operated in a fast-paced, high-growth environment where the playbook was still being written
- Judgment and discretion — sound judgment with sensitive, confidential matters; people trust you with the things that can't leak
- Genuine AI fluency — you use AI in your day-to-day work concretely, not just in passing
- Exceptional communicator — clear, calibrated written and verbal communication, with real attention to detail
- Calm under many priorities — resourceful and adaptable when things move fast and shift often
- Fluent in the stack — strong proficiency with Google Workspace, Slack, Notion, and other productivity tools
Preferred
- Founder-level support — direct experience supporting a CEO or founder
- Office ops background — experience running office operations or workplace coordination
- Process builder — has built internal processes that improved how an organisation runs
- High EQ — strong emotional intelligence and interpersonal instincts
The cash compensation range for this role is $120,000 – $160,000.
Final offer amounts are determined by multiple factors, including experience and expertise, and may vary from the amounts listed above.
Equity components may also be considered as part of the overall compensation package.
BenefitsHealth: Access comprehensive health insurance, including medical, dental, vision, flexible spending account (FSA), and short-term disability.
Wealth: Support for your long-term financial wellbeing with a 401(k) and pre-tax benefits (e.g. commuting).
Rest: Enjoy flexibility to rest and recharge as needed, with unlimited PTO (Paid Time Off).
Flexibility: Work flexibly with a hybrid setup — typically team members spend a minimum of three days in the office per week.
Travel: Grow and connect with a travel budget that encourages conference attendance, customer visits, and team gatherings.
Equipment: Create your ideal workspace with an office equipment allowance to set up what works best for you.
Interview Accommodations: We are committed to ensuring an equitable selection process for everyone and welcome applicants from varied backgrounds to enrich our team. If you require accommodations or adjustments during our recruitment process, please inform us.
Equal Opportunity Employer: We do not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Visa Sponsorship: We do sponsor visas! However, we aren't able to successfully sponsor visas for every role and every candidate. If we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this.
About SamayaSamaya builds Expert AI Agents that turn information from the global financial market into investment conviction.
The global financial market is the largest and most valuable information ecosystem in the world, connecting billions of people, influencing every type of productive human activity, and driving tens of trillions of dollars of value. At its core is investment decision-making: identifying areas of productive activity, allocating resources, carried out by millions of people across the globe.
But that process is at a breaking point. The past two decades have brought an exponential increase in market complexity: more information sources, more asset types, more disruptive themes like AI reshaping every corner of the market. For investors, this means exponentially more depth, breadth, and speed required on every decision.
The response is a forced tradeoff: zoom in on a sector or basket of companies and manage the flood, but lose sight of adjacent dynamics that move markets. Or zoom out to track broad themes, but lose the needle-in-a-haystack details that drive precise decisions. No market sector evolves in isolation, and this lack of a simultaneously zoomed-in and zoomed-out picture costs hundreds of billions in missed or suboptimal investment decisions every year.
Samaya was founded to reimagine investment decision-making across the global financial market. General-purpose AI can’t reason about cause and effect across complex economic systems, embed firm-specific context, or execute reliably over long-horizon workflows. We built something different: a purpose-built AI system combining proprietary financial reasoning models, a long-horizon execution engine with persistent memory, and full auditability. Built by a team from Google DeepMind, Meta, Microsoft, and Stanford with 100+ papers and 50k+ citations, it achieves 98% accuracy on financial reasoning tasks where generic LLMs reach 53%. The result is AI that learns how each investor thinks and seamlessly takes them from information to conviction.
Our user base has scaled to 10,000+, with partnerships spanning top financial institutions worldwide, including Morgan Stanley. We’re backed by $43.5M in Series A funding led by NEA, with investors including Eric Schmidt, NVIDIA, Databricks, Yann LeCun, Jeff Dean, Marty Chavez, and Mark Cuban.
Put Users first. Our users rely on us to do their jobs. We exist because our users trust us to help them achieve their goals. In return for this trust users place in us, we keep their needs as our top priority.
Win as a collective. We are high achievers with a drive to succeed. We build strong bonds over this shared drive. We dive in to help when one of us needs it. We’re kind to each other and boost each other to succeed and grow professionally and personally. We build trust with each other by making commitments and consistently delivering on them. This trust means we genuinely support each other, embracing feedback as a tool for growth and improvement. We win by operating this way, as one team.
Focus and iterate quickly. Bias for action makes us build and learn quickly. Iterating fast requires clarity on what outcomes we are targeting and why. Prioritizing the important things, taking full ownership and initiative, making fast initial progress, and rapid iterations lead to the best outcomes.
Innovate Relentlessly. We pursue novel insights, challenging the status quo and reimagining how things are done. We aren’t attached to the past when improving our product and how we work in the future. We actively invest time in innovation, thinking “outside the box” to consistently raise our standards.
Prioritize Outcomes over Egos. We are committed not to a person, an idea, or an opinion but to continuously making progress to our goals. Sometimes, our goals are ambiguous; in those moments, we iterate, learn, and move on to the next inquiry. We ask the tough questions with kindness, dropping our egos in our pursuit of evidence. For our business goals, we learn from our users. For our scientific goals, our understanding is built through rigorous experimentation, research, and observation. For our personal goals, we embrace candid feedback and collaborative learning to guide our progress.
Skills Required
- 4-6 years of experience as an Executive Assistant supporting senior executives or founders
- Experience working in a fast-paced startup or high-growth environment
- Exceptional organizational, written and verbal communication skills with strong attention to detail
- Strong AI literacy and comfortable using AI in day-to-day workflows
- Great judgment and ability to handle sensitive and confidential information with discretion
- Proven ability to manage multiple priorities, remain curious and resourceful, and adapt quickly in dynamic environments
- Strong proficiency with Google Workspace, Slack, Notion, and other productivity tools
- Background managing office operations or workplace coordination
- Track record coordinating travel and complex scheduling across time zones
- Strong project coordination or operational support background
- Experience in helping build internal processes and improving organizational efficiency
- High level of emotional intelligence, professionalism, and interpersonal communication skills
What We Do
Samaya AI is leveraging cutting edge developments in AI and Large Language Models to empower domain experts
