Executive Assistant To CEO

CodaMetrix is revolutionizing Revenue Cycle Management with its AI-powered autonomous coding solution, a multi-specialty AI-platform that translates clinical information into accurate sets of medical codes. CodaMetrix’s autonomous coding supports improved patient care and drives efficiency under fee-for-service and value-based care models.

We are passionate about getting doctors away from the keyboard and back to clinical care.

Position Overview

Working with the Chief of Staff, the Executive Assistant will be a strategic partner to the CEO providing high-level administrative support and assistance in all areas of the business in an effort to make them more effective in their role. You will be protective of the CEO’s time and will be able to anticipate their needs. You will be expected to handle confidential information with extreme discretion. 

Responsibilities:

• Schedule, prepare for, and as needed attend meetings with the CEO and executive leadership team
• Draft agendas or other preparatory information, take meeting notes, and enable follow up
• Create presentations on behalf of CEO in Powerpoint & Google Slides
• Arrange travel, order supplies, and complete expense reports
• Facilities management including visitor registration, badge access, auditing and generally creating a welcoming environment for those who are working from or visiting the office.
• Maintain records and documentation on behalf of CEO
• Identify opportunities to improve efficiency, from strategic calendar management to designing systems for automating common tasks
• Plan and carry out research and/or analysis needed for various projects and initiatives
• Partner cross-functionally with various teams to bring big projects and deliverables across the finish line
• Partner with Chief of Staff on key initiatives as needed

Requirements:

• 2 years of experience working in a role supporting an executive (C Suite, Managing Director, etc)
• Highly skilled in Google Workspace, Slack, MS Office, especially Powerpoint, and Zoom
• Able to work in our Boston office 4-5 days per week
• Exceptional verbal and written communication abilities with a high level of emotional intelligence.
• Impeccable organizational skills and meticulous attention to detail.
• Proven ability to manage time effectively and meet deadlines consistently.
• Utmost discretion in handling confidential and sensitive information.
• Flexibility to adapt to changing priorities with a collaborative and ego-free approach.
• Strong sense of urgency with a high bias for action.
• Extensive knowledge of Google Workspace, Slack, Zoom, and Confluence.

Beneficial Experience: 

• Experience in a technology start-up
• Experience interfacing with Board Members and investors
• Experience in healthcare technology