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Filevine is a top-rated cloud-based case management solution for small and midsize legal firms and legal professionals.
The Role
Supports the CEO by managing calendars, travel, inboxes, board meetings, communications, delegated projects, business metrics, budgets, and executive workflows. Acts as a strategic thought partner, coordinates cross-functional initiatives, interfaces with customers and prospects, supports employee recognition, and improves organizational efficiency. The role is based in designated office locations with hybrid or onsite expectations and requires schedule flexibility and business travel.
Summary Generated by Built In
Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.
Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.
Overview:
The Executive Assistant to the CEO is responsible for driving the execution of strategic priorities as defined by the CEO. Additionally, they work on diverse projects based on the company’s priorities and manage a wide variety of initiatives for senior leadership. They work on short-term, ad-hoc, as well as longer-term analyses and projects, map out processes and develop efficiencies and improvements, research and develop content for internal and external use, and work closely with all departments as needed to execute initiatives. From day one, the EA will have an immediate impact on our productivity, streamlining strategic initiatives, overseeing program management, and communicating objectives between departments. In general, they provide a buffer between a chief executive and their direct-reporting team by working behind the scenes to solve problems, mediate disputes, and deal with issues before they are brought to the chief executive.
Responsibilities:
- Coordinate the logistics of the Office of the CEO including but not limited to calendar management, travel arrangements, hosting onsite visitors, and inbox management
- Assist in the coordination of quarterly and ad hoc board meetings
- Receive delegated project management work based on business need, and deploy to various departments to execute on behalf of the Office of the CEO
- Lead the deployment of company-wide communications from the CEO
- Become familiar with the Filevine Legal OS and use the platform to manage your daily workflows and communications
- Support the ongoing analysis of key business metrics
- Interface with customers and prospects
- Act as a thought partner to the CEO including sharing key observations and providing feedback
- Prioritize employee well-being and lead recognition efforts
- Manage budget deployment for the administration department
Skills and Qualifications
- 3+ years in a business or executive management role
- Proven experience organizing and coordinating projects and communication across multiple teams and departments
- Excellent written and verbal communication
- Extremely versatile, dedicated to efficient productivity
- Ability to work Monday - Friday, 8 AM - 5 PM MST from our Salt Lake City headquarters
- Flexibility to assume an on-call posture during evenings, weekends, and holidays
- Ability to travel as business needs dictate
- Mature ability to proactively anticipate business needs
- Experience with data analysis
- Experience with budget management
- Proven success in a project coordination role
- Nimble business mind with a focus on developing creative solutions
- Strong project reporting skills, with a focus on interdepartmental communication
Work Location Expectation: This position is based out of our San Francisco, Chicago, Salt Lake City or New York offices. Candidates residing in or near these metro areas are expected to work on a hybrid (2-3 days in-office/week) or fully onsite basis.
Cool Company Benefits:
- A dynamic, rapidly growing company, focused on helping organizations thrive
- Medical, Dental, & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Top-of-the-line company swag
Privacy Policy Notice
Filevine will handle your personal information according to what’s outlined in our Privacy Policy.
Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.
Skills Required
- 3+ years of experience in a business or executive management role
- Experience organizing and coordinating projects and communications across multiple teams and departments
- Excellent written and verbal communication skills
- Versatility and dedication to efficient productivity
- Availability Monday through Friday, 8 AM to 5 PM MST
- Flexibility to be on call during evenings, weekends, and holidays
- Ability to travel as business needs dictate
- Ability to proactively anticipate business needs
- Experience with data analysis
- Experience with budget management
- Proven success in a project coordination role
- Nimble business judgment focused on developing creative solutions
- Strong project reporting skills with a focus on interdepartmental communication
- Ability to work from or near the San Francisco, Chicago, Salt Lake City, or New York offices in a hybrid or fully onsite capacity
Filevine Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Filevine and has not been reviewed or approved by Filevine.
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Healthcare Strength — Health, dental, and vision coverage plus disability insurance and parental leave are presented as part of the core package, indicating a solid baseline. Feedback suggests these offerings contribute to a perception of comprehensive foundational benefits.
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The Company
What We Do
Filevine is case management software built for and inspired by real attorneys. As a fully-featured suite of tools, it comes ready to manage every part of a moving case. Assign tasks, upload files or images, monitor staff productivity, and communicate with your client directly from within their case file. Our software is built on the truth that every law firm functions differently. That’s why Filevine is so customizable. Build new case-type templates, design automatic workflows, and receive customized reports on a schedule that fits your needs. Accessing your information is never a problem, because Filevine is hosted on The Cloud. To ensure security, your law firm’s data is protected through state-of-the-art encryption on redundant servers. All you need to get started is an internet connection and your favorite web browser. Learn more at filevine.com.
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