Why OutForm?
We are an experienced consulting team, focused on delivering business transformation, sustainable results and creating an environment for our team and our clients to flourish. We have a passion for building long lasting relationships with our clients and our team. What makes our team unique is that we truly collaborate with our clients, understanding their needs, building trust, and earning respect by amplifying results in a way that creates a platform for growth. Our team is built on trust and empowerment, and we are proud of our success to date.
We are looking for an experienced Executive Assistant and Operations Support to provide high-quality leadership support while driving office operations, governance and continuous improvement. This role is suited to a highly organised, proactive professional who can balance executive support with operational oversight and help create an efficient, high-performing workplace.
Key Responsibilities:
- Proven ability to lead and enhance administrative functions, driving efficiency and innovation within an executive support framework.
- Strong strategic thinking and problem-solving skills, with a proactive approach to improving systems and processes.
- Excellent stakeholder management and interpersonal skills, with experience in engaging and influencing senior leadership.
- High proficiency in Microsoft Office with experience in use of AI to optimise processes and other business productivity tools, with a willingness to adopt and implement new technologies.
- Exceptional organisational skills with the ability to balance multiple priorities, meet deadlines and drive results.
- A high level of discretion, integrity and professionalism in handling confidential and sensitive information.
Qualifications & Experience:
- 5 years + experience supporting senior executives or leadership teams in a fast-paced professional services, consulting or corporate environment.
- Previous responsibility for office operations, facilities coordination, vendor management or procurement.
- Experience managing company events, internal communications or employee engagement initiatives.
- Familiarity with governance, compliance, data protection, health and safety or quality management processes.
- Experience improving administrative processes, introducing new ways of working or supporting technology adoption across a business.
What we can offer you
- Top-tier financial package with potential for unlimited bonus based on performance;
- Commitment to diversity, inclusion, and employee well-being;
- Learn from unlimited contact with experienced consulting professionals
- Involvement through the full consulting lifecycle from lead generation through to sales, delivery, and account management;
- 35-45 paid holidays per year (bank holiday flexibility, holiday trading and loyalty bonus)
- Opportunities for growth in business development, project implementation and personal development plans;
- Individual benefits via our holistic employee wellbeing and benefits scheme;
- 5% matched pension contribution.
OutForm aims to be an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Location Belfast / Dublin with willingness and ability to travel to client sites across Ireland
Skills Required
- 5+ years experience supporting senior executives or leadership teams in a professional services, consulting or corporate environment
- Proven ability to lead and enhance administrative functions, driving efficiency and innovation
- Previous responsibility for office operations, facilities coordination, vendor management or procurement
- Experience managing company events, internal communications or employee engagement initiatives
- High proficiency in Microsoft Office and experience using AI or productivity tools to optimise processes
- Familiarity with governance, compliance, data protection, health and safety or quality management processes
- Demonstrated experience improving administrative processes and supporting technology adoption across a business
- Strong strategic thinking, problem-solving, stakeholder management and interpersonal skills
- High level of discretion, integrity and professionalism when handling confidential and sensitive information
What We Do
At OutForm, we work with great businesses to make them better. Our hands-on consultants get up close and personal with your business to provide world-class consulting services. We are a growing team of hands on management consultants working across a client base of Manufacturing and Infrastructure. Our assignments are varied and our results are proven. Our approach is based on over 30 years of combined consulting experience where we have worked with some of the industries leading organisations. We are accredited suppliers of consulting services by NMCL, Enterprise Ireland and Lean Construction Ireland and proud affiliate members of the Institute of Water. At OutForm, we pride ourselves on quality. Quality of results, quality of engagement and quality of our people. Our people have real-world experience applying their trade in senior consulting roles and are committed to sharpening their personal, coaching and training skills. We use our knowledge and tools to develop innovative solutions tailored to your needs and continually refine them to ensure our efforts are aligned to your real business. We take a people-centred approach to drive results, streamline efforts and deliver sustainable success. In short, we empower you and your team to outperform the competition. If you are interested in learning more about how your business can work with OutForm or to join our dynamic team - visit our website at www.outformconsulting.com
