Position Summary
The Executive Assistant & Operations Manager plays a vital role in supporting the European General Manager in Zug with all aspects of administrative leadership tasks, which will allow the EGM to dedicate full attention to the development of the commercial plans and goal attainment across the European region. Additionally, the role is accountable for the day-to-day operations of the European headquarter and office site in Zug, Switzerland, as well as the other office sites across the region through partnerships with the Director of Facilities, Business Centers administrators, office landlords and vendors. Lastly, the role will support and lead the organization of regional events, larger meetings and coordinate the visits from executives for the European team.
Primary Responsibilities
- Provide comprehensive administrative support to the European General Manager
- Manage the EGM's calendar, schedule meetings, and coordinate travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle confidential information with discretion and professionalism.
- Assist in the preparation of reports and meeting materials.
- Handle expense reports and manage expense tracking.
Operations Management:
In partnership with, and under the oversight of, the Director of facilities:
- Oversee the day-to-day operations of office facilities across the region to ensure a safe and efficient working environment.
- Coordinate maintenance, repairs, and office improvements.
- Manage relationships with vendors and service providers.
- Ensure compliance with health and safety regulations, including evacuation procedures and fire drills.
- Monitor and manage office supplies and inventory.
- Oversee contract management for facilities-related services.
- Collaborate with IT for infrastructure optimization projects.
- Support team members with administrative tasks and project coordination.
- Organize team meetings, events, and activities.
- Handle general office duties such as answering phones, filing, and mail distribution.
- Assist in onboarding new employees and maintaining employee records (time tracking and other statutory requirements)
Education/Experience/Skills
All educational backgrounds are welcomed, a bachelor’s degree preferred (subject irrelevant).
Key Skills:
- Proven experience as an Executive Assistant, Facilities/Operations Manager, or similar role
- Excellent organizational and multitasking abilities
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office Suite, Concur and other relevant software
- Ability to work independently and as part of a team
- High level of discretion, confidentiality and social intelligence
- Comfort with working in a “start-up” environment characterized by ambiguity and need for day-to-day problem solving at all levels
- Language skills: Fluency in English and German; Swiss German, French, Italian, Spanish or any other languages spoken in the Eurozone are considered advantage
- Ability to travel, both within Europe and internationally
#NC1 #LI-HYBRID
What we offer US-based Employees:
- Competitive base, bonus, new hire and ongoing equity packages
- Medical, dental, and vision insurance
- Employer-paid life, disability, business travel and EAP coverage
- 401(k) Plan with a fully vested company match 1:1 up to 5%
- Employee Stock Purchase Plan with a 2-year purchase price lock-in
- 15+ vacation days
- 13 -15 paid holidays, including office closure between December 24th and January 1st
- 10 days of paid sick time
- Paid parental leave benefit
- Tuition assistance
EEO Statement (US-based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company, and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We strongly encourage you to apply, especially if the reason you are the best candidate isn’t exactly what we describe here.
It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law.
As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia’s career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at [email protected] or 858-261-2923.
Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodations given if hired. A new request will need to be submitted for any ADA accommodations after starting employment.
California Applicants: Please see Additional Information for California Residents within our Privacy Policy.
Canadian Applicants: Please see Additional Information for Canadian Residents within our Privacy Policy.
Applicants in the European Economic Area, Switzerland, the United Kingdom, and Serbia: Please see Additional Information for Individuals in the European Economic Area, Switzerland, the United Kingdom, and Serbia within our Privacy Policy.
Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. (“Acadia”). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in the absence of an executed search agreement will not obligate Acadia in any way with respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.
Skills Required
- Proven experience as an Executive Assistant, Facilities Manager, Operations Manager, or in a similar role
- Bachelor’s degree; subject is unrestricted
- Excellent organizational and multitasking abilities
- Strong communication and interpersonal skills
- Proficiency with Microsoft Office Suite, Concur, and relevant software
- Ability to work independently and collaboratively
- High discretion, confidentiality, and social intelligence
- Comfort working in an ambiguous startup environment and solving day-to-day problems
- Fluency in English and German
- Additional European language skills, such as Swiss German, French, Italian, or Spanish
- Ability to travel within Europe and internationally
What We Do
Our Acadia family of care-ageous warriors aspire to enable brighter moments for patients and their loved ones. For 30 years, we have been working at the forefront of healthcare to bring vital solutions to people who need them most. We developed and commercialized the first and only approved therapies for hallucinations and delusions associated with Parkinson’s disease psychosis and for the treatment of Rett syndrome. Our clinical-stage development efforts are focused on treating the negative symptoms of schizophrenia, Alzheimer’s disease psychosis and neuropsychiatric symptoms in central nervous system disorders. Important Notice for Candidates - Be Aware of Fraudulent Recruiting Activity Acadia Pharmaceuticals has become aware of fraudulent recruiting activity being circulated via email and LinkedIn by individuals impersonating Acadia Talent Acquisition employees. These communications may appear legitimate due to an official-looking Acadia email address or website, referencing of an actual recruiter and/or manager at Acadia (easily found on LinkedIn), and/or offer documents falsely signed by an Acadia executive. The impostor uses the incentive of a job interview and job offer to solicit sensitive personal information from the intended victim. Please note that the Acadia Talent Acquisition and HR Team will ONLY interact with a candidate from "Acadia-pharm.com" domain sourced emails. We do not request sensitive personal information, such as a Social Security Number, or payments of any kind during the interview or job offer process. Acadia strongly recommends individuals, who receive email solicitations, to carefully verify the authenticity of the correspondence before responding. Never provide personal information or click on links if you are unsure a communication’s legitimacy. If in doubt, please contact [email protected] to verify.
