The Executive Assistant is a high-trust, senior-level administrative partner responsible for providing comprehensive executive, operational, and governance support to the Chief Growth Officer (CGO), Chief Research & Operations Officer (CROO), and broader People & Culture and GRC (Governance, Risk & Compliance) functions.
This role goes beyond traditional administrative support, acting as a central hub across leadership, ensuring seamless execution of executive priorities, governance processes, internal workflows, and organizational operations. The incumbent is expected to anticipate needs, proactively improve systems, and drive efficiency across tools, processes, and leadership workflows.
Key areas of responsibility include executive calendar and priority management, cross-functional coordination, governance and compliance support (including DocuSign and approval workflows), onboarding/offboarding governance alignment, financial tracking support, and leadership communications preparation.
This role requires a high degree of discretion, judgment, organizational maturity, and the ability to operate effectively in a fast-paced, executive-facing environment. In-office attendance is required minimum twice per week, with additional presence as needed based on executive priorities and business needs.
What you will do
Provide high-level administrative and operational support to the CGO, CROO, and Leadership Team, including complex calendar management, prioritization of competing demands, and proactive scheduling optimization
Coordinate executive meetings, leadership forums, and cross-functional working sessions, including agendas, briefing materials, and follow-ups
Prepare and synthesize meeting notes, action items, and executive summaries as required
Manage domestic and international travel arrangements, itineraries, and logistics with a focus on efficiency and executive readiness
Support governance workflows including DocuSign routing, approval tracking, documentation integrity, and compliance-related administrative processes
Maintain structured documentation across Confluence, SharePoint, Monday.com, and other workflow systems to ensure audit readiness and process consistency
Support adherence to internal approval frameworks, ensuring proper routing, documentation, and tracking of executive-level decisions and sign-offs
Identify and implement improvements to governance workflows, documentation standards, and operational procedures
Coordinate onboarding and offboarding processes in partnership with P&C and IT, ensuring consistent, compliant, and well-documented execution
Takes a lead with internal initiatives aligned to corporate leadership priorities i.e. plans corporate events
Supports the P&C team with organizing both virtual and in person activities throughout the year
Manage executive-level expense tracking, credit card reconciliation, invoice submissions, and purchase order processing
Support budget tracking and reporting accuracy for leadership-related expenditures
Liaise with Finance as required to ensure timely and accurate processing of financial documentation
Oversee office operations coordination, including supplies, vendor coordination, facilities requests, and workplace logistics
Act as primary liaison with building management and internal operations teams for office needs (repairs, access, seating, meeting setup, etc.)
Support in-person meeting and event logistics, including setup, coordination, and post-event wrap-up
Manages the office space, orders supplies, kitchen stock up of drinks and snacks
Develop, format, and refine presentation materials for town halls, board updates, leadership meetings, and strategic reviews
Ensure consistency, clarity, and executive-level polish in all presentation and communication materials
Support storytelling and structuring of leadership content for internal and external-facing presentations
Executive & Leadership Support
Governance, Risk & Compliance (GRC) & Workflow Support
People & Culture (P&C) Support
Financial & Operational Support
Office & Operational Management
Executive Communications & Presentation Support
What you have
College diploma required; Bachelor’s degree preferred
3–6 years of experience in executive support, operations coordination, or senior administrative roles
Experience supporting senior leadership (VP level)
Exposure to governance, compliance workflows, or document approval systems (DocuSign or similar) is an asset
Experience working across cross-functional teams such as HR/P&C, Finance, or Legal is preferred
Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
Strong operational judgment and ability to manage competing priorities in real time
High attention to detail with a systems-thinking mindset
Strong written and verbal communication skills
Proven ability to handle confidential and sensitive information with discretion
Experience with workflow tools such as SharePoint, Confluence, Monday.com, or similar platforms
Ability to proactively improve processes rather than simply execute tasks
Pleasant “can do” attitude, takes steps to work proactively to support
Education
Experience
Skills & Competencies
What's in it for you?
- Be part of an evolutionary journey in the audience measurement and data space; work on exciting projects, add value & make a positive impact to our Company.
- Competitive salary and benefits package (Health, Dental, Vision and Personal Spending Account - employer paid premiums).
- Flexible Work location (on-site offices in Toronto and Montreal, remote – work from home, hybrid as required per role).
- Continuous learning and development via Percipio, our Learning Management System.
- Be part of additional programs such as MentorMe, which helps our employee’s network, and grow within the organization.
- Leadership Training offerings for new and emerging leaders.
- Culture of great teams, coworkers and supportive leadership.
- Perkopolis: Participation in a program that provides exclusive discounts on products and services to employees. Perks include shopping discounts, movie tickets, services, event/show tickets and much more!
Skills Required
- College diploma
- Bachelor's degree
- 3-6 years of experience in executive support, operations coordination, or senior administrative roles
- Experience supporting senior leadership (VP level)
- Exposure to governance, compliance workflows or document approval systems (DocuSign or similar)
- Experience working with cross-functional teams (HR/P&C, Finance, Legal)
- Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
- Experience with workflow/collaboration tools such as SharePoint, Confluence, Monday.com or similar
- Ability to manage executive-level expense tracking, credit card reconciliation, invoice submissions, and purchase orders
- Proven ability to handle confidential and sensitive information with discretion
- Strong written and verbal communication skills
- Ability to proactively improve processes and drive efficiency
- In-office attendance minimum twice per week (hybrid model)
What We Do
Numeris is a leading audience data company curating data and insights that makes sense of media behaviours in a cross-platform, cross-media world. Fully compliant with Canadian privacy and data protection laws, Numeris uses sophisticated data tracking and measurement technologies to holistically measure linear and digital consumption. As a not-for-profit Joint Industry Committee (JIC), and by and for the Canadian media industry, Numeris leads the development and delivery of transparent and standardized audience data solutions that answer local needs while being aligned to global standards. Visit our website to learn more about what we do and the solutions we provide: https://numeris.ca/about-us
