The Role
The Executive and Personal Assistant manages calendars, conducts research, tracks expenses, and handles communication for C-Suite leaders, balancing professional and personal support tasks.
Summary Generated by Built In
Wing Assistant is one of the world's largest virtual talent platforms. Wing is a venture-backed startup based in Silicon Valley with a globally distributed team. We are seeking an Executive and Personal Assistant to work with C-Suite leaders. This is a unique role, requiring a blend of remote and in-person tasks, as well as executive and personal assistance.
Responsibilities:
Executive Support
- Manage calendars, reply appropriately to high-level individuals over email, schedule meetings across time zones, and coordinate travel itineraries.
- Conduct research (vendors, tools, market info, personal) and prepare summaries, calculations or spreadsheets.
- Track and process expenses, invoices, and receipts; maintain simple financial records.
- Draft, edit, and format documents, presentations, and PDFs as needed.
- Handle email and occasionally phone communication/errands on behalf of the executive, ensuring timely follow-ups.
- Draft, update, post jobs for various roles as needed.
Personal & Family Support
- Run occasional in-person errands in Mumbai (e.g., visiting banks, delivering/collecting documents, coordinating with offices).
- Support physical/e-commerce tasks such as ordering, receiving, and storing goods at home, plus handling returns or exchanges.
- Assist with personal and family scheduling, reservations, and event coordination.
- Accompany family members to administrative appointments, or vendors when needed.
- Arrange travel, reservations, transporation, hotels, etc.
- Other ad-hoc tasks as needed.
Coordination & Vendor Management
- Research and liaise with local vendors and service providers; compare options and negotiate where appropriate.
- Manage small projects end-to-end — from identifying resources to coordinating with freelancers or translators if language support is required.
- Maintain organized records of vendors, contracts, and ongoing tasks for easy reference.
General Administration
- Keep digital and physical documents organized and accessible.
- Prepare weekly task and progress updates for the executive.
- Proactively anticipate needs and propose solutions to save time and improve efficiency.
- Coordinate with other members of executive staff.
Requirements:
Education: Bachelor’s degree required; preference for graduates from strong universities in India.
Tech skills:
- Strong proficiency in Google Workspace (Sheets, Docs, Calendar, Drive).
- Comfort with Microsoft Office tools (Excel, PowerPoint, Word).
- Ability to quickly learn new tools (Discord, Slack, Slite, Pipedrive, Fireflies, Linear, project management or expense tools).
Communication: Excellent written and spoken English; ability to draft emails, summarize information, and speak professionally with high-level individuals, vendors and partners. International exposure is preferred.
Organization: Exceptional attention to detail and ability to juggle multiple tasks (research, scheduling, expense tracking, errands).
Problem-solving: Proactive approach to anticipating needs, troubleshooting issues, and owning outcomes.
Trustworthiness: High degree of integrity; ability to handle sensitive personal and business information with confidentiality.
Adaptability: Comfortable balancing both executive tasks (scheduling, research, expenses) and personal support tasks (occasional errands, coordination for family).
Logistics: Based in Mumbai, willing to travel within the city for in-person errands (banks, deliveries, admin tasks) as needed.
Hours: May be required to partially match the executive's hours, usually EST, but sometimes IST.
Travel: On rare occasion, travel may be required (domestic/international) - e.g. to attend a conference, to meet key personnel, to attend an offsite, etc. Any required travel would be fully covered by the company.
Bonus (nice to have, not required):
- Familiarity with bookkeeping basics.
- Experience coordinating with service providers or vendors.
- Prior exposure to startups, consulting, or fast-paced business environments.
- Experience: 6 months to 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative/coordination role.
Benefits:
- Above market salary.
- Health insurance & gym reimbursement of INR 6,000 per month.
- Premium subscriptions required to perform well (ChatGPT, etc)
- Work remotely (most of the time)
- Paid Time Off
- Performance‑based bonuses (at the discretion of the Manager)
- Exposure to the inner workings of a large Silicon Valley startup and its leadership and operations.
- Potential travel.
Top Skills
Discord
Fireflies
Google Workspace
Linear
MS Office
Pipedrive
Slack
Slite
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Wing provides SMBs, startups, and executives with top-tier remote talent to take over recurring work such as Social Media Management, Executive Assistance, Data Entry, Sales Calling, etc. Wing is your super affordable team member to whom you can delegate excess work while you do the important things to grow your business.
