The Chief of Staff Office supports the CEO and leadership team by ensuring smooth day-to-day operations and effective coordination across priorities. This is a fast-paced, high-visibility environment where organisation, responsiveness, and attention to detail are critical.
We are looking for a Executive Administrator to support the Chief of Staff to the CEO. This role focuses on executive support, coordination, and administrative delivery, helping ensure meetings, communications, and logistics run seamlessly.
This role is ideal for someone early in their career who is highly organised, reliable, and eager to build experience supporting senior leaders in a dynamic environment.
Responsibilities
Executive & Administrative Support
- Provide day-to-day administrative support to the Chief of Staff
- Assist with managing a complex and evolving calendar, ensuring alignment to priorities
- Coordinate meetings, including scheduling, logistics, and confirmations
- Support travel planning and basic expense coordination where needed
Coordination & Organisation
- Support coordination across teams by ensuring information is shared clearly and on time
- Maintain simple trackers, action logs, and schedules
Help ensure tasks and deliverables are organised and visible
Stakeholder Support
- Build effective working relationships with stakeholders across the business
- Work closely with Executive Assistants and team members to ensure alignment
- Act as a reliable and responsive point of contact for coordination requests
Digital & Ways of Working
- Use Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel, SharePoint) in day-to-day work
- Use AI tools (e.g., Copilot) to support note-taking, summarisation, and drafting
- Adopt efficient ways of working and continuously look for small improvements
Confidentiality & Professional Standards
- Handle sensitive information with discretion and professionalism
- Maintain high standards of accuracy, organisation, and reliability
Qualifications
Core Skills
- Strong organisational and time management skills
- High attention to detail and accuracy
- Clear written and verbal communication
- Ability to prioritise tasks and manage multiple requests
Working Style
- Proactive, dependable, and responsive
- Positive attitude and willingness to learn
- Comfortable working in a fast-paced environment
Tools & Digital Skills
- Good working knowledge of Microsoft 365 tools
- Confidence using digital tools to support productivity (AI experience a plus, not essential)
Interpersonal Skills
- Strong teamwork and collaboration
- Professional approach when working with senior stakeholders
- Good judgement and discretion
Experience
Experience in administration, coordination, or similar roles
- Experience working in a corporate or fast-paced environment is beneficial but not essential
Skills Required
- Strong organisational and time management skills
- High attention to detail and accuracy
- Clear written and verbal communication
- Ability to prioritise tasks and manage multiple requests
- Proactive, dependable, and responsive working style
- Good working knowledge of Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel, SharePoint)
- Confidence using digital tools to support productivity
- AI tool experience (e.g., Copilot) as a plus
- Experience in administration, coordination, or similar roles
- Experience working in a corporate or fast-paced environment
- Ability to handle sensitive information with discretion and professionalism
- Strong teamwork and ability to engage professionally with senior stakeholders
Nokia Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Nokia and has not been reviewed or approved by Nokia.
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Equity Value & Accessibility — Equity programs include a global employee share purchase plan with company matching and multi‑year share awards. These mechanisms broaden participation and tie rewards to long‑term outcomes.
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Healthcare Strength — Health coverage includes major medical plans with supplementary options such as vision, legal services, and care navigation. The range of offerings indicates comprehensive support for medical needs.
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Parental & Family Support — A global policy grants paid leave for new parents regardless of gender and provides structured return‑to‑work support. Company‑paid life insurance further strengthens family protection across regions.
Nokia Insights
What We Do
At Nokia, we create technology that helps the world act together. As a trusted partner for critical networks, we are committed to innovation and technology leadership across mobile, fixed and cloud networks. We create value with intellectual property and long-term research, led by the award-winning Nokia Bell Labs. Adhering to the highest standards of integrity and security, we help build the capabilities needed for a more productive, sustainable and inclusive world.
