We offer a hybrid work environment. Most US-based positions can also be performed remotely (any exceptions will be noted in the Minimum Qualifications below.)
Our Mission:
To actively connect people to their next great opportunity.
Who We Are:
ZipRecruiter is a leading online employment marketplace. Powered by AI-driven smart matching technology, the company actively connects millions of all-sized businesses and job seekers through innovative mobile, web, and email services, as well as through partnerships with the best job boards on the web. ZipRecruiter has the #1 rated job search app on iOS & Android.
Summary:
The Executive Administrative Partner (EAP) is a trusted, strategic partner for up to three senior executives, including Chief level leaders. As part of the Workplace Experience Team, the EAP ensures seamless execution of daily priorities while amplifying broader organizational impact. You will act as a key partner to executives, handling their complex calendars (including some personal needs), scheduling meetings, preparing them for important tasks, and supporting projects. You will also work closely with the Workplace Experience and People teams to help with events, project coordination, and enhancing the in-office experience. Success in this role requires emotional intelligence, professionalism, and business acumen, along with the ability to anticipate needs, resolve challenges proactively, and operate with urgency in fast-paced, high-ambiguity environments where no two days look the same.
This is a full-time, hybrid position based in Santa Monica, with an expected in-office presence of a minimum four days per week and one day remote, subject to manager discretion and business needs.
Key Focuses:
- Execute administrative activities and strategic projects with precision, applying strong organizational skills and a process-oriented mindset to drive results.
- Serve as a trusted advisor, liaison, and ambassador for the executive(s), representing their priorities and style with professionalism and discretion.
- Anticipate business needs and proactively deliver tailored support; confidently prioritize and act on requests with minimal direction in a dynamic, fast-paced environment.
- Own complex calendar management, appointment scheduling, and expense reconciliation; troubleshoot conflicts and make recommendations that optimize the executive’s time and effectiveness.
- Support in-office operations and workplace experience, including greeting guests, event support and front desk coverage, contributing to a high-functioning, welcoming environment.
- Collaborate cross-functionally with internal teams to coordinate meetings, events, and projects, ensuring alignment with broader business goals and seamless execution.
Minimum Qualifications:
- 4+ years of experience supporting C-level executives in a fast-paced, high-growth, or complex environment.
- Travel required: Attendance is requested for Collaboration Weeks throughout the year in Phoenix and alternate locations as needed.
- Strong project ownership skills, with the ability to independently manage timelines, deliverables, and follow-through without close oversight.
- Demonstrates sound judgment and discretion, especially in high-pressure, ambiguous, or sensitive situations involving confidential information or shifting executive needs.
- Exceptional communication skills, with the ability to craft clear, professional messaging on behalf of executives and communicate effectively across all levels of the organization.
- Operates with urgency and focus, quickly assessing and triaging competing priorities using sound executive judgment.
Preferred Qualifications:
- Experience working for a technology or entertainment company.
- Executive presence, projecting confidence, clarity, and professionalism in all interactions (internal and external) while maintaining composure and adaptability.
- Proactive problem solver who identifies potential obstacles early and course-corrects quickly to maintain momentum and alignment.
- Collaborative and cross-functional; builds strong relationships across teams and functions and acts as a connector between the executive(s) and the broader organization.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
The US base salary range for this full-time position is $85,000-$107,500. Our salary ranges are determined by role, level, and location, and the range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location, role-related knowledge and skills, depth of experience, relevant education or training, and additional role-related considerations.
Depending on the position offered, equity, bonuses, commission, or other forms of compensation may also be provided as part of a total compensation package, in addition to a full range of medical, financial, and other benefits.
ZipRecruiter is proud to be an equal opportunity employer and provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or genetics.
Privacy Notice: For information about ZipRecruiter's collection and processing of job applicant personal data for this job, please see our Privacy Notice at: https://www.ziprecruiter.com/careers/job-applicant-privacy-notice
Skills Required
- 4+ years of experience supporting C-level executives in a fast-paced, high-growth, or complex environment
- Ability to attend Collaboration Weeks in Phoenix and alternate locations as needed
- Strong project ownership skills, including independently managing timelines, deliverables, and follow-through
- Sound judgment and discretion when handling confidential information and sensitive situations
- Exceptional written and verbal communication skills
- Ability to prioritize and triage competing requests with urgency and sound executive judgment
- Experience working for a technology or entertainment company
- Executive presence, professionalism, composure, and adaptability
- Proactive problem-solving skills and ability to identify and resolve obstacles
- Collaborative, cross-functional relationship-building skills
ZipRecruiter Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ZipRecruiter and has not been reviewed or approved by ZipRecruiter.
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Healthcare Strength — Comprehensive medical, dental, and vision coverage is described alongside life, disability, and pet insurance options. Mental-health resources, wellness programs, and wellness days further reinforce a broad health-and-wellbeing offering.
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Retirement Support — A 401(k) with company matching is described as part of the core package. Equity-related programs such as an Employee Stock Purchase Plan and role-dependent RSUs complement retirement-oriented benefits.
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Leave & Time Off Breadth — Flexible time off is presented as a major component of the overall rewards package. Paid holidays, sick time, and volunteer time are also included, expanding time-off options beyond standard PTO.
ZipRecruiter Insights
What We Do
ZipRecruiter is a leading online employment marketplace. Powered by AI-driven smart matching technology, the company actively connects millions of all-sized businesses and job seekers through innovative mobile, web, and email services, as well as partnerships with the best job boards on the web. We're growing rapidly in pursuit of this mission, and we're always looking for talented people to join our team. Visit ziprecruiter.com/careers to view our open roles.
Why Work With Us
We are committed to nurturing an environment where every person feels welcomed, valued, heard, and respected. We embrace and encourage our employees’ differences, and we consistently review our overall equality—including recruitment and selection, compensation and benefits, promotions, and more—to stay relevant in this space.
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