GSTV

Executive Administrative Assistant

Posted 12 Days Ago

New York, NY

Hybrid

Senior level

AdTech • Digital Media

GSTV is a data-driven, national video network delivering targeted audiences at scale at fuel retailers.

The Role

Support the CEO and CFO with executive assistance, office management, and HR coordination, ensuring high-level organizational efficiency.

Summary Generated by Built In

GSTV is dedicated to building an inclusive team and culture that reflects the communities we serve every day. Being part of the GSTV team means that we are always encouraged and challenged to grow personally and professionally. More importantly, we are accountable for our actions towards one another as the foundation for a strong and accepting workplace.

GSTV Values:

● Growth Focused

● Social Accountability

● Tenacious Behavior

● Valued Actions

Benefits Day One! Medical, Dental, Vision, Paternal Leave, Life Insurance, Accident, Critical Illness, Hospital Indemnity, STD/LTD + Vol Plans., Paid Holidays, 20 PTO days + Sick time, Perks, HSA and FSA and Lifestyle Spending Account (1st of mo after 30 days), 401K Match (90 days).

GSTV offers both hybrid and remote work situations. Candidates located within commutable distance to our New York Office will be tagged to that office and are not currently considered 100% remote.

EXECUTIVE ADMINISTRATIVE ASSISTANT

Summary:

GSTV is seeking a polished, proactive Executive Assistant and Office Manager to support the CEO, CFO, and Senior Leadership Team. This role combines high-trust executive support with day-to-day NYC office operations and partnership with HR to deliver a strong employee experience for new team members. The ideal candidate is an exceptional communicator, exercises strong judgment, protects confidentiality, and thrives in a fast-paced environment.

The right person will use good judgment, tools like Microsoft 365 (and basic AI skills), and organized shared documents to help the CEO and CFO stay on schedule, keep tasks moving, follow up reliably, and make sure nothing important gets missed.

Responsibilities:

Responsibilities include, but are not limited to:

Executive Support and Operating Cadence:

· Support the CEO and CFO with proactive, high-trust assistance and strong follow-through.

· Manage calendars, travel, and key meeting rhythms, including Board and executive leadership cadences.

· Schedule strategically: protect focus time, bundle meetings when helpful, and handle scheduling outreach.

· Draft and polish executive communications and materials (emails, agendas, presentations, board/investor docs).

· Assist in tracking priorities and follow-ups across departments to keep work moving.

· Serve as liaison and gatekeeper with the Board and external stakeholders.

· Handle confidential information with discretion; use AI appropriately and review all outputs for accuracy and tone.

· Maintain strong file organization and version control so the latest materials are easy to find.

· Manage expense reports and supporting documentation.

· Improve and automate repeatable workflows to reduce last-minute fire drills.

Office Management and Culture:

· Keep the NYC office stocked and organized; manage office vendors and supplies.

· Support daily office operations and facilities needs with the Workplace Experience Manager.

· Coordinate onboarding and offboarding logistics with HR (and IT as needed).

· Communicate with building management/security to keep the office running smoothly.

· Coordinate meetings and office logistics (rooms, lunches, mail, packages).

· Partner with HR to support office culture and a welcoming team environment.

Other duties as assigned.

Qualifications:

Required:

Proficient at scheduling, travel, and meeting cadence management
Excellent written and verbal communication; strong drafting/editing for executive-ready emails, agendas, and materials
High judgment and discretion with confidential information and senior stakeholders
Highly organized with strong attention to detail and consistent follow-through across multiple priorities
Proficient in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, SharePoint/OneDrive)
Strong document hygiene: shared files, version control, and trackers
Comfortable using basic AI tools for drafting/summarizing with appropriate accuracy and confidentiality checks
Experience with expense reports and supporting documentation
Experience managing office logistics (vendors, supplies, meeting setup, facilities coordination)

Preferred:

Board support experience (materials, cadence, secure distribution)
Experience partnering with HR on onboarding/offboarding and office culture

Education and/or Experience:

Experience:

· Minimum of 5+ years of prior senior executive level (CEO/CFO/SLT) support in a fast-paced environment.

Education:

· Bachelor’s Degree in a related program or field is preferred.

Of course, this is just a sample of the kinds of work this role will require! You should assume that your role will encompass other tasks, too, and that your job duties and responsibilities may change from time to time at GSTV's discretion, or otherwise applicable with local law.

Top Skills

Basic Ai Tools

Microsoft 365

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The Company

HQ: Detroit, MI

145 Employees

Year Founded: 2005

What We Do

GSTV is a data-driven, national video network with tens of thousands of locations across the country. Reaching over 40% of American adults monthly, our broadcast engages viewers with full sight, sound, and motion video as they fuel their vehicles — an essential waypoint on their consumer journey.

We not only offer consumers everything they want to know on the go with engaging, uplifting content, we deliver measurable results for the world’s largest advertisers through immediate action and lasting brand impressions. Analysis of billions of consumer purchases demonstrates that GSTV viewers spend significantly more across retailers, services, consumer goods and other sectors, following a fuel transaction.

Our convenience and fuel partners include 7-Eleven, Arco, BP, Chevron, Gulf, Kwik Trip, Circle K, Speedway, ExxonMobil, Sunoco, Phillips 66, and Marathon.

Why Work With Us

GSTV is dedicated to building an inclusive team and culture that reflects the communities we serve. Being part of the GSTV team means that we are always encouraged and challenged to grow personally and professionally. More importantly, we are accountable for our actions towards one another as the foundation for a strong and accepting workplace.