GSTV is a data-driven, national video network delivering targeted audiences at scale at fuel retailers.
The Role
The Executive Administrative Assistant manages executive schedules, travel, communications, and supports the CEO and Leadership Team. Responsibilities include office management and cultural championing for team members.
Summary Generated by Built In
GSTV is dedicated to building an inclusive team and culture that reflects the communities we serve every day. Being part of the GSTV team means that we are always encouraged and challenged to grow personally and professionally. More importantly, we are accountable for our actions towards one another as the foundation for a strong and accepting workplace.
GSTV Values:
● Growth Focused
● Social Accountability
● Tenacious Behavior
● Valued Actions
Benefits Day One! Medical, Dental, Vision, Paternal Leave, Life Insurance, Accident, Critical Illness, Hospital Indemnity, STD/LTD + Vol Plans., Paid Holidays, 20 PTO days + Sick time, Perks, HSA and FSA and Lifestyle Spending Account (1st of mo after 30 days), 401K Match (90 days).
GSTV offers both hybrid and remote work situations. Candidates located within commutable distance to our New York Office will be tagged to that office and are not currently considered 100% remote.
EXECUTIVE ADMINISTRATIVE ASSISTANT
Summary:
GSTV is seeking a high-performing Executive Assistant/Office Manager to support our CEO and Senior Leadership Team (SLT). The ideal candidate is polished, proactive, and an exceptional communicator—both written and verbal. This role demands sharp attention to detail, sound judgment, and the ability to engage confidently across all levels of the organization. This individual will also manage our New York office and will be a Culture Champion in partnership with HR for our New Team Members.
We’re looking for someone who thrives in fast-paced environments, navigates shifting priorities with grace, and brings a calm, solutions-oriented mindset to every challenge. This is a key role at the heart of America’s most engaging on-the-go media network, offering the opportunity to make a meaningful impact every day.
Responsibilities:
Responsibilities include, but are not limited to:
Executive Assistant accountabilities:
· Manages complex and detailed travel itineraries, calendars and schedules as required for the CEO and SLT.
· Screens incoming calls and correspondence.
· Manages all communications confidentially.
· Prepares the CEO expense reports, as well as organizes and collects all receipts.
· Supports the CEO in preparing presentations, board materials, and investor communications.
· Coordinates cross-functional follow-ups and tracks key action items on behalf of the CEO.
· Acts as a liaison between the executive office and internal departments as well as Board Administration to ensure timely communication and alignment.
· Acts as a gatekeeper as needed
· Implements and improves processes that enhance efficiency in the executive office.
· Manages confidential digital assets, ensuring compliance with company data and privacy policies.
· Maintains corporate office maintenance and repair schedules.
· Organizes programs, events, or meetings by arranging facilities and caterers, issuing information or invitations, and controlling event budgets.
Office Management responsibilities:
· Performs functions as the primary contact for the New York Office, to include but not limited to, liaison between building management and GSTV IT, stocking kitchen and office supplies, sending and receiving packages, coordinating and negotiating with vendors, mail, working lunches, internal/external meetings, conference room set up, supporting HR as needed, etc.
· Acting as the Cultural Champion for the New York Office in support of Team Members
· Leading by example
· Performs NY office onboarding and offboarding as needed in collaboration with HR and IT, including building access and other potential general tasks.
Other duties as assigned.
Requirements:
To perform this job successfully, the individual must have knowledge related to basic marketing and/or administrative support functions. The individual must be highly detail-oriented and having the ability to be flexible in quickly moving from one project to another is imperative, including tremendous follow through. In this position the individual must have the ability to act with integrity, professionalism, and confidentiality. The qualified individual will have strong problem-solving skills with an ability to anticipate the needs and potential problems in the areas in which they support. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills
Great attention to detail and follow-through is imperative for this role. Excellent verbal and written communication skills. A modern, forward thinker, and solutions-oriented person with excellent technical skills. Ability to read, analyze, and interpret general business materials. Ability to write business correspondence and prepare presentations. Terrific collaborator and team builder who respects confidentiality thoroughly.
Reasoning Ability
Ability to solve practical problems and deal with a variety of variables in situations where limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Solid analytical and problem-solving skills. Ability to prioritize tasks and anticipate needs and identify, improve and implement processes with little direction.
Must have advanced proficiency in the following programs:
· Word
· Excel
· Outlook
· Power Point
Additional Skills
· Strong work ethic, able to work well independently as well as part of a team.
· Excellent discretion, judgment and experience handling confidential data in a discreet and timely manner
· Ability to prioritize and manage multiple and conflicting priorities.
· Positive demeanor, “can do” attitude, and willingness to roll up their sleeves in all working conditions.
· Ability to work additional hours as needed, sometimes on short notice; “24/7” mentality for handling off-hours travel and other issues that may arise.
Education and/or Experience:
Experience:
· Minimum of 5+ years of prior executive level assistance required.
Education:
· Bachelor’s Degree in a related program or field is preferred.
Of course, this is just a sample of the kinds of work this role will require! You should assume that your role will encompass other tasks, too, and that your job duties and responsibilities may change from time to time at GSTV's discretion, or otherwise applicable with local law.
Note: The expected salary range for this position is based on a combination of experience and qualifications for the position, as well as geographic location to align with local market.
Top Skills
Excel
Outlook
Power Point
Word
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The Company
What We Do
GSTV is a data-driven, national video network with tens of thousands of locations across the country. Reaching over 40% of American adults monthly, our broadcast engages viewers with full sight, sound, and motion video as they fuel their vehicles — an essential waypoint on their consumer journey.
We not only offer consumers everything they want to know on the go with engaging, uplifting content, we deliver measurable results for the world’s largest advertisers through immediate action and lasting brand impressions. Analysis of billions of consumer purchases demonstrates that GSTV viewers spend significantly more across retailers, services, consumer goods and other sectors, following a fuel transaction.
Our convenience and fuel partners include 7-Eleven, Arco, BP, Chevron, Gulf, Kwik Trip, Circle K, Speedway, ExxonMobil, Sunoco, Phillips 66, and Marathon.
Why Work With Us
GSTV is dedicated to building an inclusive team and culture that reflects the communities we serve. Being part of the GSTV team means that we are always encouraged and challenged to grow personally and professionally. More importantly, we are accountable for our actions towards one another as the foundation for a strong and accepting workplace.
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