Executive Administrative Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.

Established in 1980, Berkowitz Pollack Brant is a leading certified public accounting firm with offices in Miami, Ft. Lauderdale, Boca Raton, West Palm Beach, and New York City.

With a team of over 300 accountants, tax professionals, and consultants, we are proud to be one of the largest accounting firms in South Florida and ranked among the top 50 firms in the United States.

We are an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace. We value and support the unique perspectives and backgrounds of our team members, regardless of race, gender, sexual orientation, or beliefs.

Position: Executive Administrative Assistant – Tax Department

We are currently seeking a highly organized and proactive Executive Administrative Assistant to provide top-level administrative support to a C-suite executive and his team in our Tax Department. This role is ideal for someone with experience supporting senior-level professionals in a fast-paced, professional services environment.

Key Responsibilities:

• Provide high-level administrative support to a C-suite executive, including managing calls, emails, correspondence, calendar, appointments, and travel arrangements
• Monitor executive's Outlook inbox, identify urgent matters, forward to other team members, or respond independently when appropriate
• Monitor executive’s phone lines, transcribe voicemails, and act as gatekeeper for all communications
• Greet clients for in-office meetings and ensure a professional experience, including ordering lunch if needed
• Prepare engagement letters, proposals, and complete onboarding documentation for new clients
• Compose correspondence, maintain electronic filing systems, and manage confidential information
• Prepare invoices and expense reports in a timely manner
• Anticipate needs for meetings and conference calls, ensuring required documents are ready and other firm members are included if needed
• Manage multiple tasks and priorities with accuracy and efficiency
• Maintain inventory and order office supplies for executive
• When needed, support other members in the Tax Department with administrative and clerical tasks, including scanning, drafting letters, completing forms, and assembling reports and tax returns
• Work in the Miami office five days a week when executive is in town, with the availability to work remotely at other times.

Preferred Qualifications:

• Bachelor’s degree preferred
• Minimum of 5 years of experience supporting executive-level professionals
• Notary Public – State of Florida
• Bilingual (English/Spanish) strongly preferred- not required
• Prior experience in a CPA or law firm is a plus
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
• Exceptional verbal and written communication skills
• Ability to manage multiple projects and deadlines independently
• Capacity to adapt to changing priorities and expectations
• Professional demeanor with strong attention to detail and organizational skills
• Demonstrated discretion in handling confidential information
• A proactive team player with a service-oriented mindset

Join our collaborative and dynamic team where your contributions are valued and your professional growth is supported.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!