Executive Administrative Assistant

Space is a critical domain, connecting our technologies, our security and our humanity. While others view space as a destination, we see it as a realm of possibilities, where we can do more — we can innovate, invest, inspire and integrate our capabilities to transform the future. 

At Lockheed Martin Space, we aim to harness the full potential of space to cultivate innovation, reduce costs, and push the boundaries of what technology can achieve. We’re creating future-ready solutions, focusing on resiliency and urgency through our 21st Century Security® vision. We’re erasing boundaries and forming partnerships across industries and around the world. We’re advancing spacecraft and the workforce to fuel the next generation. And we’re reimagining how space can connect us, ensuring security and prosperity.

Join us in shaping a new era in space and find a career that's built for you.

In this role you will perform a variety of administrative duties in support of the Missiles, Spacecraft and Payloads Engineering (MSPE) Vice President. This position requires discretion, mature judgment, customer acumen and a professional positive attitude. You will need to be able to multi-task effectively in a fast-paced, dynamic work environment and demonstrate strong collaborative skills. The successful candidate will:

• Coordinate with executive staff and assistants to facilitate timely and efficient communication, including scheduling meetings and arranging associated amenities.
• Maintain calendars to manage priorities and quickly resolve conflicts to ensure efficient use of time.
• Screen visitors and limit interruptions to preserve executive schedules.
• Manage executive travel arrangements and expenses.
• Utilize standard desktop software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence, and create spreadsheets and presentation materials.
• Ensure all correspondence is accurate, complete and properly handled.
• Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests.
• Maintain an efficient work environment, including managing office supplies and equipment.
• Coordinate leadership and team morale events, including offsites, recognition activities and skip level communication.
• Proactively identify and implement opportunities to increase the efficiency of the broader MSPE team.
• Perform additional special assignments as required in support of MSPE staff.

The information below reflects the standard job description for this position:

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

• Demonstrated proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, with experience managing calendars and utilizing collaborative communication platforms such as VTC, Zoom, Microsoft Teams, and other web conferencing tools.
• Ability to effectively manage multiple priorities, multitask in a fast-paced environment, and complete assignments with a high degree of accuracy, efficiency, and timeliness.
• Previous experience providing administrative support, including coordinating schedules, travel arrangements, expense reports and assisting with day-to-day administrative operations.
• Willingness/ability to obtain/maintain a TS/SCI security clearance; US Citizenship required

• Working knowledge of collaboration tools, including Confluence, SharePoint, MS Teams
• Basic understanding of LM Space policies, procedures and business concepts
• Analytical and statistical analysis skills.
• Excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as outside clients and customers.
• Ability to handle confidential, sensitive and classified information with discretion.
• Ability to coordinate complex travel arrangements and reconcile expense reports.
• Demonstrated ability to take initiative
• Current TS/SCI clearance