The Role
Provides high-level administrative support to executives and teams, including complex scheduling, travel arrangements, meeting coordination, document preparation, office supply and facilities management, shipping and receiving, event planning, and new-hire onboarding logistics. The role requires Korean and English fluency, strong organization, discretion with confidential information, customer service, communication, multitasking, and independent judgment in a fast-paced environment.
Summary Generated by Built In
TITLE: Executive Administrative Assistant IV
POSITION TYPE: Full Time (W2)
LOCATION: Mountain View, CA
(Candidates located in San Francisco, CA cannot be considered for this position at this time.)
MUST BE Korean/English Bilingual
ABOUT
WorldLink:
WorldLink
is a rapidly growing information technology company at
the forefront of the tech transformation. From custom
software development to cloud hosting, from big data
to cognitive computing, we help companies harness
and leverage today’s most cutting-edge digital
technologies to create value and grow.
Collaborative. Respectful. Work hard Play hard. A place to
dream and do. These are just a few words that describe
what life is like at WorldLink. We embrace a culture of
experimentation and constantly strive for improvement and
learning.
We take
pride in our employees and their future with continued
growth and career advancement. We put TEAM first. We are a
competitive group that like to win. We're grounded by
humility and driven by ambition. We're passionate, and
we love tough problems and new challenges. You don't
hear a lot of "I don't know how" or "I
can't" at WorldLink. If you are passionate about
what you do and having fun while doing it; tired of rigid
and strict work environments and would like to work in a
non-bureaucratic startup cultural environment, WorldLink may
be the place for you.
For more
information about our craft, visit https://worldlink-us.com .
WHO
we’re looking for:
We are seeking an Executive Administrative Assistant IV to join our team.
Role
and Responsibilities:
Provide daily administrative support to the executive:
- Manage complex scheduling and other affairs for executives, including agendas, email, calls, travel arrangements, and other company logistics.
- Assist in meeting and workshop scheduling and meeting materials preparation such as confirmations, welcome packets, final documents mailings, name badges, signage.
- Perform other tasks as assigned.
Provide administrative support to the team:
- Supervise general office duties such as ordering supplies, office facilities management, shipping/receiving of orders on behalf of the team.
- Assist in office event planning and coordinating.
- Assist with new hire/dispatcher onboarding preparation - ordering phone, lap top, business card, name plate, desk assignment, etc.
- Respond to miscellaneous requests from the teams.
Required Experience and Education:
- 7-10 years of experience.
- 3+ years of professional experience in high-tech companies, media companies or information centers preferred but not required.
- Bachelor's degree.
- Fluency in English and Korean required.
- Computer/IT/Microsoft Office experience required.
Necessary Skills and Attributes:
- Self-motivated
individual with the ability to thrive in a team-based or
independent environment.
- Detail-oriented with strong
organization skills.
- Ability to work in a
fast-paced environment.
- Limited supervision
and the exercise of discretion.
- Ability to multi-task with punctuality and consistency required.
- Strong customer service orientation, problem solving skills.
- Strong written/verbal communication skills.
- Integrity and sound judgment in handling confidential information.
- Solid time management skills when faced with competing priorities and tight deadlines.
Physical Demands:
The
physical demands described here are representative of
those that must be met by contract employee to
successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.
While
performing the duties of this job, the contract employee is
occasionally required to stand, clean, crawl, kneel, sit,
sort, hold, squat, stoop, stand, twist the body, walk, use
hands to finger, handle, or feel objects, tools or
controls, reach with hands and arms, climb stairs or ladders
and scaffolding, talk or hear, and lift up to 20 pounds.
Specific vision abilities required by the job include
ability to distinguish the nature of objects by using the
eye. Operate a computer keyboard and view a video display
terminal between 50% - 95% of work time, including prolonged
periods of time. Requires considerable (90%+) work utilizing
high visual acuity/detail, numeric/character distinction, and
moderate hand/finger dexterity.
Performs
work under time schedules and stress which are normally
periodic or cyclical, including time sensitive deadlines,
intellectual challenge, some language barriers, and project
management deadlines. May require working additional time
beyond normal schedule and periodic travel.
WHAT
we’ll bring:
During
your interview process, our team can fill you in on all the
details of our industry-competitive benefits and career
development opportunities. A few highlights
include:
- Medical
Plans
- Dental
Plans
- Vision Plan
- Life &
Accidental Death & Dismemberment
- Short-Term
Disability
- Long-Term Disability
- Critical Illness/ Accident/ Hospital Indemnity/ Identity
Theft Protection
- 401(k)
WHAT
you should know:
Our
success begins and ends with our people. We embrace
diverse perspectives and value unique human
experiences. WorldLink is an Equal Employment
Opportunity and Affirmative Action employer. All employment
at WorldLink is decided on the basis of
qualifications, merit, and business need. We endeavor
to continue our footprint as a diverse organization by
highlighting opportunities for all people. WorldLink
considers applicants for all positions without regard to
race, color, religion or belief, sex, (including pregnancy and
gender identity), age, national origin, political affiliation,
citizenship status, marital status, military/veteran status,
genetic information, sexual orientation, gender identity,
physical or mental disability or any other characteristic
protected by applicable laws. People with disabilities who need
assistance with any part of the application process should
contact us.
This
job description is designed to cover the main responsibilities
and duties of the role but is not designed to be a
comprehensive list of all.
Salary/Pay Range: $35.00-$47.00/hr (Depending on experience)
Skills Required
- 7-10 years of professional experience
- Bachelor's degree
- Fluency in English and Korean
- Computer, IT, and Microsoft Office experience
- 3+ years of experience in high-tech companies, media companies, or information centers
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The Company
What We Do
WorldLink is a global technology transformation partner that helps enterprises turn data into measurable business outcomes. Its services span strategic advisory, application development, advanced analytics, cloud and data engineering, AI and machine learning, solution acceleration, transformation enablement, deployment, and managed services. The company combines deep industry knowledge with an innovation ecosystem to deliver scalable, data-led solutions for complex enterprise needs.
