Executive/ Administrative Assistant - Engineering (34480)

                                                      Executive/ Administrative Assistant

Location: South Hackensack, NJ
Department: Power & Energy

About Boswell

Since our founding in 1924, Boswell has evolved into a fully integrated, multi-disciplinary, nationally awarded engineering firm offering professional consulting services to public and private sector clients. For over a century, we have established ourselves as a premier provider of comprehensive engineering solutions, building a reputation for excellence, integrity, and innovation.

At Boswell, we recognize that the individuals who work here will always be our greatest asset. We take pride in fostering a positive internal culture and an environment that promotes employee satisfaction and professional growth.

Role Summary

Due to continued growth, Boswell is seeking a highly organized and proactive Administrative Assistant to serve as the key administrative partner to our Vice President of our vital Power & Energy Division.  Our ideal candidate is detail-oriented, adaptable professional capable of managing multi-faceted responsibilities in a fast-paced engineering environment while maintaining the highest level of confidentiality and professionalism.  This vital position reports daily to our South Hackensack, NJ Headquarters.

Key Responsibilities

• Executive & Department Support (10 – 12 people): Provide administrative assistance to the Department Head, including calendar management, meeting coordination, travel arrangements, and telephone screening
• Technical Document & Data Management: Prepare, proofread, and format highly detailed technical correspondence, client forms, spreadsheets, and engineering reports; maintain and update divisional databases, physical files, and digital scans
• Process Flow & Synchronization: Learn, implement and lead the required processes for various clients and stakeholders (including electric utilities, municipalities)
• Logistics & Event Planning: Coordinate logistics, scheduling, and materials for internal team meetings, external client presentations, and industry conferences
• Information Security: Discreetly handle and safeguard proprietary business information and sensitive client data

Qualifications & Skills

• Experience: A minimum of 7+ years of proven administrative experience within an Engineering, Utilities and/ or Construction office environment (electric utilities experience preferred but not required)
• Education:  Associate’s Degree, Bachelor’s Degree or relevant Certification(s) are preferred.
   
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with a strong aptitude for learning industry-specific database software
   
• Exceptional verbal and written communication skills (including expert-level grammar and proofreading); strong and collaborative problem-solving capabilities
   
• Demonstrated ability to multi-task, prioritize conflicting deadlines, and operate independently as a self-starter

Compensation, Benefits & Growth

We recognize that the best way to provide services of the highest quality is by investing in our employees.

Total Rewards:

• Health & Wellness: Comprehensive medical, dental, and vision insurance; Flexible Spending Account (FSA) and Health Savings Account (HSA)
• Financial Security: 401(k) with company match, company-paid life insurance, and Short-Term/Long-Term Disability (STD/LTD)
• Work-Life Balance: Generous Paid Time Off (PTO) including vacation, sick days, and holidays; Paid Maternity and Paternity Leave
• Professional Development: Expert training and mentoring, including Boswell Academy and tuition assistance programs

Pay Transparency: In accordance with local law, the hourly-exempt range below is applicable for the job and location associated with this requisition. Actual compensation will vary based on specific relevant experience, education, certifications, and other compensable factors.

Salary Range: $28 - $33 / hour

Application Status: Boswell accepts applications on a rolling basis and reserves the right to cancel this posting at any time.

AAP / EEO/ M/ F/ D/ V Statement

Boswell is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sexual orientation and gender identity), national origin, age, citizenship status, marital status, physical or mental disability, military/veteran status, genetic information, or any other legally protected status.