Zen Technologies Limited

EW Coordinator

Posted Yesterday

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Delhi, Connaught Place, New Delhi, Delhi, IND

In-Office

Mid level

Aerospace • Defense

The Role

Coordinates calendars, meetings, correspondence, agendas, minutes, action items, stakeholder requests, and meeting logistics for senior leadership and the Business Development team. Maintains trackers, monitors availability, proactively flags conflicts and bottlenecks, and handles sensitive information with discretion. The role requires strong organization, communication, time management, attention to detail, and proficiency with MS Office, calendar, and CRM tools.

Summary Generated by Built In

Role Summary:

Act as the central coordination point for the Senior Manager / Manager and the wider Business Development team — owning the calendar, meeting logistics, and correspondence, and serving as the single point of contact through which all internal stakeholders route their requests for time, information, or action.

Key Responsibilities:

• Monitor and manage the Senior Manager / Manager's calendar, scheduling and rescheduling meetings as priorities shift.

• Maintain up-to-date visibility of the Senior Manager / Manager's and senior team's availability, and coordinate meeting timings accordingly.

• Track and stay familiar with all internal and external correspondence, so status and context can be provided on request.

• Act as the single point of contact for internal stakeholders — all requests to interact with, or seek time from, the senior team are routed through this role first.

• Prepare meeting agendas in advance and ensure the right participants, documents, and information are in place.

• Prepare and circulate Minutes of Meeting (MoM) for key internal and external meetings.

• Follow up on action items arising from meetings to ensure timely closure.

• Flag scheduling conflicts, urgent requests, or bottlenecks proactively to the Senior Manager / Manager.

• Maintain a log/tracker of meetings, correspondence, and pending stakeholder requests for quick reference.

• Coordinate logistics (venue, travel, documentation) for internal and external meetings as required.

Requirements

Requirements:
• Bachelor's degree in any discipline.

• 2–5 years of experience as an Executive Assistant, coordinator, or similar role supporting senior leadership.

• Excellent organizational and time-management skills with strong attention to detail.

• Strong written and verbal communication skills; comfortable liaising with senior stakeholders.

• Discretion and professionalism in handling sensitive calendars, correspondence, and information.

• Proficiency in MS Office / calendar and CRM tools.

Note: Interested candidates can share their CV's at [email protected]

Skills Required

Bachelor's degree in any discipline
2-5 years of experience as an Executive Assistant, coordinator, or in a similar role supporting senior leadership
Excellent organizational and time-management skills
Strong attention to detail
Strong written and verbal communication skills
Ability to liaise comfortably with senior stakeholders
Discretion and professionalism when handling sensitive calendars, correspondence, and information
Proficiency in MS Office, calendar tools, and CRM tools

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The Company

HQ: Hyderabad, Telangana

430 Employees

Year Founded: 1993

What We Do

Incorporated in 1993, Zen Technologies Limited designs, develops and manufactures state-of-the-art Combat Training Solutions for the training of Defence & Security Forces worldwide and is a leader in providing Counter-Drone Solutions for safeguarding the borders, critical infrastructures etc. Zen Technologies is headquartered in Hyderabad, India with offices in India, UAE and USA. Zen Technologies has a portfolio of over 40 products designed and developed indigenously ranging from Live Fire, Live Instrumented, Virtual and Constructive training systems for individual and collective training and Counter Drone Solutions. With over 1,000 simulators and training systems shipped around the world, Zen Technologies is a proven leader in building training systems for developing and measuring Combat Readiness. Zen Technologies is built on strong R&D capabilities and has filed or received over 125 patents. Zen Technologies Limited is an ISO 9001:2015 (QMS), ISO/IEC 27001:2013 (ISMS) and CMMI Maturity Level 5 Company.