Job Description: Events Operations Associate
Reports to: Global Events Operations Lead
Role Summary
The Events Operations Associate supports the execution of Coresight Research’s virtual and in-person events, including webinars, member sessions, sponsored events, executive dinners, roundtables and conferences. The role ensures that event logistics, communications, platforms and follow-up activities are managed efficiently and professionally.
Key Responsibilities:
1. Event Setup and Coordination
- Support the planning and execution of virtual and in-person events.
- Coordinate speakers, attendees, venues, vendors and event materials.
- Maintain event timelines, task trackers, checklists and run-of-show documents.
2. Marketing and Communications Support
- Prepare and schedule event invitations, reminders and follow-up emails through HubSpot.
- Coordinate event assets, including banners, presentations, videos, agendas and signage.
- Track registrations, RSVPs and outreach activities to support attendance goals.
3. Platform and Technical Management
- Set up and manage event platforms such as Microsoft Teams, Zoom, Restream and HubSpot.
- Conduct technical checks and ensure that settings, permissions and backup arrangements are in place.
- Record, archive and organise event recordings, attendee data and supporting materials.
4. Cross-Team Collaboration
- Work closely with the Events Lead on timelines, priorities and event deliverables.
- Coordinate with Research, Advisory, Sales, Social Media, Production and Sales Operations teams.
- Support sponsored events, member sessions and event-related reporting requirements.
5. Post-Event Follow-Up
- Send thank-you emails, replay links, surveys and supporting materials to attendees and speakers.
- Compile attendance data, engagement metrics and event performance reports.
- Support the repurposing of event content into video clips, social media posts and event recaps.
Qualifications and Skills
- 3 to 5 years of experience in event coordination, marketing, or a similar role.
- Familiarity with HubSpot, Microsoft Teams, Zoom, Restream or similar platforms..
- Strong organisational, communication and problem-solving skills, with excellent attention to detail.
Education:
Bachelor's or master's degree in marketing, Business, Technology, or a related field.
Skills Required
- Master's degree in Marketing, Communications, or a related field
- 3-5 years of experience in event coordination, marketing, or a similar role
- Proficiency in digital event production tools (e.g., Zoom, Restream)
- Strong skills in event planning and execution
- Excellent community engagement and marketing communication skills
- Proficient project coordination and management skills
- Ability to manage multiple tasks and projects simultaneously
- Strong organizational and detail-oriented skills
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
What We Do
Coresight Research is a global intelligence and advisory firm providing data-driven research and future-focused analysis for organizations at the intersection of retail, technology, and fashion. The company empowers businesses to innovate and navigate disruption through insights on emerging opportunities and consumer behavior, featuring specialized expertise in the China market and global supply chain strategies to help clients accelerate innovation and growth.
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