We’re looking for an organized, proactive Events & Marketing Coordinator to bring consumer travel events to life and support the marketing that keeps customers connected. If you enjoy coordinating people, managing details, and seeing a plan come together onsite, this role offers hands-on ownership with room to grow.
This is an onsite position based in Tucson, Arizona, with local travel required for events.
About the Role
Events are the primary focus, from a large annual travel show to smaller supplier presentations and online webinars. You will coordinate free, consumer-facing events that bring multiple travel suppliers together, managing the details from planning and promotion through setup, execution, and follow-up.
Between seasonal event peaks, you will support marketing campaigns and social media activity. This combined role is ideal for someone with practical event coordination experience or an early-career candidate who has managed meaningful events through internships, hospitality, campus organizations, or community activities.
What You’ll Own
- Event Planning: Coordinate consumer travel shows, supplier presentations, and smaller events, keeping timelines, task lists, and communications organized.
- Supplier and Venue Coordination: Work with travel suppliers, venues, vendors, and internal teams to bring multiple participants together for a well-run event.
- Onsite Execution: Handle setup, registration, signage, materials, onsite coordination, and breakdown, helping guests and suppliers have a positive experience.
- Supplier Webinars: Coordinate online events, including scheduling, promotional materials, participant communications, and follow-up.
- Event Promotion: Support invitations, email communications, and promotional content that encourage attendance at our free events.
- Results and Follow-Up: Track attendance, expenses, and event outcomes, and keep post-event communications and next steps moving.
- Marketing Support: Help coordinate campaigns, creative assets, approvals, and deadlines across email, web, print, and other channels.
- Social Media: Create and schedule event-related and brand content for LinkedIn, Facebook, Instagram, and YouTube, and monitor engagement.
- Quality and Organization: Proofread materials, check details, and maintain calendars so marketing work and event deadlines stay on track.
What You’ll Bring
- Event planning or coordination experience, whether gained professionally, through internships, or through substantial campus or community involvement.
- Strong organization and follow-through, with the ability to manage several deadlines and changing priorities.
- Clear, professional communication with suppliers, vendors, customers, and colleagues.
- A dependable, hands-on approach. You are comfortable handling both the planning and the practical work that makes an event successful.
- Some familiarity with marketing and social media. Broader campaign experience is a plus, but event coordination is the priority.
- Attention to detail and confidence proofreading customer-facing materials.
- Comfort using everyday business software and learning new marketing, webinar, and social media tools.
- Bachelor’s degree in Marketing, Communications, Public Relations, Business, Hospitality, or a related field preferred. An equivalent combination of education and experience will be considered.
- Reliable transportation for local event travel, including Tucson, Green Valley, Oro Valley, and occasional Phoenix-area events.
- Availability to occasionally work outside standard business hours for events.
- Ability to lift, carry, or move event materials and boxes weighing up to 30 pounds, with or without reasonable accommodation.
Who We Are
arrivia powers travel loyalty and rewards programs for some of the world’s leading brands. We connect travelers with memorable experiences through the technology, supplier relationships, and service that support our partners.
Bon Voyage Travel is proud to be part of the arrivia family of brands. Together, we connect travelers with exceptional vacation experiences, including cruises, resorts, and tour packages.
Our Core Values
- Stay Curious: Explore new challenges and make space to learn, grow, and improve.
- Keep it Real: Earn trust through open, honest, and clear communication.
- Own it: Seek ways to make an impact and take action.
- Win Together: Create a culture of connection and inclusion where everyone can be their best.
If you’re ready to take ownership of events and contribute to a collaborative marketing team, we’d love to hear from you.
Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Event planning or coordination experience through professional work, internships, campus organizations, or community involvement
- Strong organization and follow-through while managing multiple deadlines and changing priorities
- Clear, professional communication with suppliers, vendors, customers, and colleagues
- Hands-on approach to event planning and practical event execution
- Familiarity with marketing and social media
- Attention to detail and confidence proofreading customer-facing materials
- Comfort using everyday business software and learning marketing, webinar, and social media tools
- Bachelor's degree in Marketing, Communications, Public Relations, Business, Hospitality, or a related field
- Reliable transportation for local event travel, including Tucson, Green Valley, Oro Valley, and occasional Phoenix-area events
- Availability to occasionally work outside standard business hours for events
- Ability to lift, carry, or move event materials and boxes weighing up to 30 pounds, with or without reasonable accommodation
arrivia Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about arrivia and has not been reviewed or approved by arrivia.
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Strong & Reliable Incentives — Commission-based earnings in sales are described as having strong upside when performance is high, with bonuses and full payouts cited as meaningful contributors to total pay.
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Wellbeing & Lifestyle Benefits — Travel discounts and awards are positioned as a standout perk, supplemented by lifestyle add-ons like wellness programs, lifestyle spending, and office perks that add non-cash value.
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Parental & Family Support — Family-building and parental benefits are described as more modern than baseline offerings, including paid parental leave and adoption/surrogacy and fertility support.
arrivia Insights
What We Do
Welcome to arrivia. We specialize in making brands better through the power of travel. With more than 55 years of combined experience, we’re a merger of three powerhouse brands (in case you’ve heard of us in the travel industry) combining ICE, SOR Technology and WMPH Vacations. With offices on both coasts of the US and around the world, we embrace diversity and a passion for travel across our global staff. We’re focused on building a customer-first culture, fueled by the best travel experiences for all our members at every point in their journey. Grow with us, as we continue our path to deliver innovative solutions and take charge of change. The adventure is only beginning. We’re on a mission to help people around the world travel better and experience more. Our team members bring world-class skills to the table to create extraordinary memories for our partners and members.
